MS PowerPoint 2007 - Lesson 5: Format text in PowerPoint

It's important to know how to perform basic tasks with the text when working in PowerPoint 2007. In this lesson, you'll learn the basics of text manipulation, including how to insert, delete, select and move text, and how to work with text boxes.

Insert text

1. Click the placeholder (section to enter content) or the text box where you want to insert the text. The insertion point will appear. If you are working with a placeholder, the default text in the placeholder will disappear.
2. Enter the text you want to enter.

Delete text

1. Place the cursor next to the text you want to delete.
2. Press the Backspace key on the keyboard to delete the text on the left of the cursor.
3. Press the Delete key on the keyboard to delete the text to the right of the cursor.

Select text

1. Set the insertion point next to the text you want to select.
2. Click and hover over the text to select it.
3. Release the mouse. Text has been selected. A highlighted box will appear on the selected text.

When you select text or image in PowerPoint, the hover toolbar with formatting options will appear. This gives users easy access to formatting commands and saves a lot of time.

Adjust font size

1. Select the text you want to modify.
2. Click the drop-down arrow next to the Font size box on the Home tab . Menu Font size will appear.
3. Move the cursor to select different font sizes. The Live Preview feature will be activated to help you preview how the font will appear in the slide.

1. Click the font size you want to use. The font size will change in the slide.

Font format

1. Select the text you want to modify.
2. Click the drop-down arrow next to the Font style box on the Home tab . The Front Style menu will appear.
3. Move the cursor to see different font styles. The Live Preview feature will be enabled to help you preview how the font will appear in the slide.

1. Click on the font style you want to use. The font style will change in the slide.

Font color format

1. Select the text you want to modify.
2. Click the drop-down arrow next to the Font color box on the Home tab . The Font color menu will appear.
3. Move the cursor to select different font colors. The Live Preview feature will be activated to help you preview how the font color will appear in the slide.

1. Click on the font color you want to use. Font color will change in the slide.

Your choice of colors is not limited to the drop-down menu that appears. Select More Colors at the bottom of the list to get more color options.

Insert the word art

WordArt (art letters) are styles that can be applied to text to create a visual effect. To apply WordArt> select text> open the Insert tab> click the WordArt button> select WordArt:

To edit WordArt style, select WordArt, open the Format Tools tab, select WorkArt Fill , WordArt Outline or Text Effects button :

Basic commands with text in Powerpoint

Use Bold, Italic and Underline commands

1. Select the text you want to modify.
2. Click the Bold command ( Bold ), Italic ( Italic ), or Underline (Underline) in the Font group on the Home tab .

1. Click the selected command again to delete the format.

The commands are related to other fonts

1. Increase Font Size : Increase the font size of selected text to the font size of the user.
2. Decrease Font Size : Reduce the font size of selected text to the font size of the user.
3. Clear All Formatting : Delete recent format changes.
4. Strikethrough: Create lines through text.
5. Text Shadow: Add shadows to text
6. Change Case: Allows you to try different capitalization options without having to delete and re-enter letters or words.

Align text

1. Select the text you want to modify.
2. Choose one of four options to align from the Paragraph group on the Home tab .
   1. Align Text Left : Align the selected text to the left margin.
   2. Center: Align the text so that it is equal to the left and right margins.
   3. Align Text Right : Align the selected text to the right margin.
   4. Justify : Align the right and left margins.

Alignment commands only work with placeholder text or text boxes where it is placed, not on slides.

Indent text

You can do the following steps to indent the text, click the Indent button to adjust the indentation level, click the Indent button repeatedly to increase the indent size. There are 2 indent and back buttons, depending on the situation you choose the button accordingly.

Text direction

To change the text direction:

1. Select text
2. Click the Text Direction button on the Home tab
3. Choose the type you want.

Text box

In addition to inserting text into a placeholder, you can insert text into text boxes. The text box allows you to add a predefined layout so you can place text wherever you want on the slide.