How to Convert Outlook Email into Event Invitation

Converting emails to meeting invitations in Microsoft Outlook saves users time and effort when creating event invitations in Outlook , while preventing back-and-forth scheduling and ensuring everyone is on the same page. Here's how to convert Outlook emails to meeting invitations without the need for any tools.

How to convert Outlook email into invitation

Step 1:

You click on the email in Outlook then click on the 3 dots icon then select Other reply actions then select Reply all by meeting .

Step 2:

The new interface displays, you review the auto-filled fields to ensure the content is correct.

We will fill in the necessary information for the meeting invitation, date and time, meeting participants and meeting location or join the meeting online.

Step 3 :

Below is the original email content so users can change or add content to the meeting if needed. Scroll down to find some tools to insert content into the invitation and format the invitation.

Step 4:

Once you have finished setting up, click Send to send the invitation to join to the people you added in the meeting invitation.

Lesley Montoya

Update 27 May 2025