How to Create a Group Email in Outlook: Step-by-Step Guide

This updated guide explains how to Create a Group Email in Outlook through clear steps, practical examples, and important checks that help prevent common errors.

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What Is Group Email?

Group Email is sending email to a specific group of people. You can create a Group Email in Outlook to send emails to multiple people at once - a project group, a department, or simply a group of friends - without having to manually add each email address to the To box, Cc or Bcc . You can also create a contact list and then add recipients.

Create Group Email in Outlook

In this tutorial I will divide into two parts. The first part shows how to create a contact group in Outlook, where you can create recipient lists for your email. And in the following section, you'll learn how to send an email to a group using Outlook.

* The version of Outlook I use is 2016. Outlook 2013 is similar, but older versions may be slightly different in operation.

1. Create Contact Group

Step 1: After logging in to Outlook, click the People icon in the navigation bar.

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Step 2: click New Contact Group .

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Step 3: Complete your contact group.

- (1): Name the group.

- (2): Add a member to the group (can choose from the contacts list in Outlook or add with that person's email address).

If adding new members by email address ( New E-mail Contact ), continue as follows:

- (3): Display name of that member.

- (4): Email address of that member.

- (5): Click OK to finish adding a new member to the group.

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After adding all the members, check the contact group again.

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To remove a member from the group, select the member and then click Remove Member .

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Save the contact group by clicking Save & Close .

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If you later want to modify the contact group, click the People icon, select the group to edit, and then click Edit .

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2. Send an Email in the Contact Group

Now when you compose a new email, include the recipient as the name of the group you created. Outlook will add all members of that group as your email recipients.

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After clicking Send to send, all team members will receive this email.

Through the above article, I have detailed instructions for you how to create Group Email in Outlook, including two processes: creating contact groups and emailing everyone in the group. Surely you will feel satisfied with this convenient feature. I wish you successful implementation!

FAQ

What is the easiest way to Create a Group Email in Outlook?

Start with the requirements in this guide, then follow each step in order. Check the result after every major change so problems are easier to identify.