How to Add a Signature in Microsoft Outlook

On the Web

Open Outlook. Access https://www.outlook.com/using your computer's web browser. This will open your mailbox if you're signed in to Outlook.

If you are not logged into Outlook, enter your Microsoft email address (or phone number) and password to log in.

Click Settings, the gear icon in the upper left corner of your Outlook inbox to open a list of options.

Click Options . It's below the selection list.

Scroll down and click Email signature in the Layout section of the options on the left side of the page.

You may first have to click Layout to expand the selection, allowing you to see the Email signature section .

Enter your signature. Type your signature content into the data input box on the right side of the screen.

Make sure your signature is always visible. Click to check the "Automatically include my signature on new messages I compose" box. This ensures all new emails default to a signature at the bottom of the page from now on.

You can also check the "Automatically include my signature on messages I forward or reply to" box to put your signature at the bottom of every email you send. .

Click Save in the upper left corner of the Email Signature section. This will save the changes and add a signature to the Outlook email.

On the phone

Open the blue Outlook app with the white envelope and blue "O" on it.

If you are not logged into Outlook, enter your Microsoft email address (or phone number) and password to log in.

Select ☰ in the top left corner of the screen.

Select Settings in the lower left corner of the screen to open Outlook's Settings menu.

Select Signature . It's in the middle of the Settings page.

Enter a new signature. Tap the current signature, then delete and type your signature.

Select < (on iPhone) or (on Android) in the top left corner of the screen. This will save your settings and return you to the Settings page; Outlook emails sent from your phone will have a signature from now on.

On the computer

Open the blue Outlook 2016 software with the envelope and white "O" above.

Click New Email . It's in the left corner of the Home toolbar .

Click Signature . This selection box is in the "Include" group on the Message toolbar.

Click Signatures in the Signature selection list .

Click New . This button is below the "Select signature to edit" data entry box in the upper left corner of the Signatures and Stationery window.

Enter your name and click OK to create a name for the signature.

Enter your name in the "Edit signature" box at the bottom of the page.

Enable signature for new emails. Click the "New messages:" drop-down box in the upper right of the Signatures and Stationery window, then click your name. This will automatically display your signature at the bottom of every new email you send.

You can repeat this in the "Replies/forwards:" drop-down box to display the signature in every email you send, including replies and forwards.

Click OK at the bottom of the window. This will save the signature and display it in all emails that you will send from Outlook software.