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How to use ChatGPT for any role

See below for examples of ChatGPT use cases and suggestions for any job role. Use the job suggestion pack built by OpenAI for more ideas tailored to your role, as well as other role-specific guides in OpenAI Academy for Work.

 

Communication & Writing

ChatGPT helps create drafts, edit text, and regulate everyday workplace communications.

Use cases Prompt
Write a professional email Write a professional email to [recipient]. The email is relevant to [topic] and should be polite, clear, and concise. Provide a brief subject line and closing.
Rewrite for clarity Rewrite the following text to make it easier to understand. The text will be used in a professional setting. Keep the tone clear, respectful, and concise. Text: [paste text].
Tailor your message to your audience Reframe this message for [audience: executive, colleague, or customer]. The original message was written for [setting]. Adjust the tone, word choice, and style to suit the intended audience. Text: [paste text].
Draft meeting invitation Draft a meeting invitation for a session on [topic]. The meeting will include [attendees/roles] and should clearly state the agenda items, objectives, and necessary preparations. Provide the text in a calendar invitation format.
Long email summary Summarize this email sequence into a short summary. The email sequence includes several messages back and forth. Highlight key decisions, action items, and open-ended questions. Email: [paste text].

 

Meetings & Collaboration

ChatGPT simplifies preparation, note-taking, and tracking.

Use cases Prompt
Create a meeting agenda Create a structured agenda for a meeting on [topic]. The meeting will last [time] and have [attendees]. Divide the agenda into sections with estimated time and objectives for each section.
Summary of meeting minutes Summarize these meeting notes into a structured summary. These notes are fairly brief and informal. Organize them into categories: Key Decisions, Next Steps, and Responsibilities. Note: [paste text].
Create a list of action items Translate the following meeting notes into a clear to-do list. Tasks should be grouped by owner and include deadlines if applicable. Note: [paste text].
Prepare questions for the meeting Suggest insightful questions to ask in a meeting about [topic]. The purpose of the meeting is [purpose]. Provide a list of at least five questions that demonstrate preparation and insight.
Follow-up email draft Write a professional follow-up email after a meeting about [topic]. Summarize key points, assigned responsibilities, and next steps with deadlines. Use a clear and polite tone.

 

Organization and productivity

ChatGPT helps organize work, time, and priorities.

Use cases Prompt
Record daily priorities Create a prioritized to-do list from the following tasks: [paste task]. The scenario is a typical workday with limited time. Suggest which tasks should be done first and why.
Create a weekly plan Develop a weekly work plan for [describe role or situation]. This week includes deadlines, meeting schedules, and personal focus time. Provide a balanced schedule with suggested priorities.
Summarize a long document Summarize the following document into 5 key points and 3 recommended actions. This document is a [type: report, plan, or memo]. Keep the summary short and professional. Text: [paste document].
Brainstorming solutions Come up with potential solutions to the following workplace challenge: [describe the challenge]. Come up with at least five different ideas, noting the pros and cons of each.
Write a project update Prepare a brief project update for stakeholders. The project is [describe the project]. Include progress made, current obstacles, and next steps. Write in a professional and concise style.
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