How to Send Documents Securely on PC or Mac
This wikiHow teaches you how to safely share important documents with others in Windows or macOS. Open the document in Microsoft Word. The quickest way to do this is to double-click its file name.
Method 1 of 4:
Password-protecting a Microsoft Word Document (Windows and Mac)
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Picture 1 of How to Send Documents Securely on PC or Mac Open the document in Microsoft Word. The quickest way to do this is to double-click its file name. -
Picture 2 of How to Send Documents Securely on PC or Mac Click the File menu. It's at the top-left corner of the window (or in the menu bar on a Mac).[1] -
Picture 3 of How to Send Documents Securely on PC or Mac Click Info. -
Picture 4 of How to Send Documents Securely on PC or Mac Click Protect Document. -
Picture 5 of How to Send Documents Securely on PC or Mac Click Encrypt with Password. -
Picture 6 of How to Send Documents Securely on PC or Mac Create and confirm the document password. Follow the on-screen instructions to type and confirm the password that will protect your document. -
Picture 7 of How to Send Documents Securely on PC or Mac Save the file. Click the File menu and select Save to save the new version of your document. -
Picture 8 of How to Send Documents Securely on PC or Mac Share the document with others. Now that the file is password protected, you can send it in a variety of ways:- Attach the document to an email message in Gmail, Outlook, or Mac Mail.
- Add the file to a cloud drive like Google Drive, iCloud Drive, or Dropbox.
Method 2 of 4:
Attaching Files to Encrypted Messages in Outlook (Windows and Mac)
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Picture 9 of How to Send Documents Securely on PC or Mac Open Outlook on your PC or Mac. It's usually in All Apps area of the Start menu in Windows, and in the Applications folder in macOS. -
Picture 10 of How to Send Documents Securely on PC or Mac Click New Email. It's the envelope icon at the top-left corner of the window. -
Picture 11 of How to Send Documents Securely on PC or Mac Click the File menu. It's near the top-left corner of the screen.- If you're using Outlook 2010, click the Options menu, then select More Options.
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Picture 12 of How to Send Documents Securely on PC or Mac Click Properties. If you're using Outlook 2010, skip to the next step. -
Picture 13 of How to Send Documents Securely on PC or Mac Click Security settings. -
Picture 14 of How to Send Documents Securely on PC or Mac Check the box next to 'Encrypt message contents and attachments.' -
Picture 15 of How to Send Documents Securely on PC or Mac Click OK. This message will now be encrypted. -
Picture 16 of How to Send Documents Securely on PC or Mac Click Close. Now that the encryption settings are set, you can create the message. -
Picture 17 of How to Send Documents Securely on PC or Mac Enter a recipient, subject, and message. -
Picture 18 of How to Send Documents Securely on PC or Mac Click Attach file. It's the paperclip icon at the top of the new message. This opens your computer's file browser.[2] -
Picture 19 of How to Send Documents Securely on PC or Mac Select the attachment and click Open. This attaches the file to the message. -
Picture 20 of How to Send Documents Securely on PC or Mac Click Send. The message will now be delivered to the recipient.
Method 3 of 4:
Encrypting a Document with EPS (Windows)
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Picture 21 of How to Send Documents Securely on PC or Mac Navigate to the file you want to encrypt. An easy way to do this is to press ⊞ Win+E to open the File Explorer, then double-click the folder that contains the file. -
Picture 22 of How to Send Documents Securely on PC or Mac Right-click the file or folder. A context menu will expand. -
Picture 23 of How to Send Documents Securely on PC or Mac Click Properties. It's the last option in the menu. -
Picture 24 of How to Send Documents Securely on PC or Mac Click Advanced. It's near the bottom-right corner of the window. -
Picture 25 of How to Send Documents Securely on PC or Mac Check the box next to 'Encrypt contents to secure data.' It's the last option on the window. -
Picture 26 of How to Send Documents Securely on PC or Mac Click OK. If you selected a folder, a confirmation message will appear. -
Picture 27 of How to Send Documents Securely on PC or Mac Select Apply changes to this folder, subfolders and files. -
Picture 28 of How to Send Documents Securely on PC or Mac Click OK. The selected file or folder is now encrypted. To access the file or folder, you'll have to use your Windows login credentials. -
Picture 29 of How to Send Documents Securely on PC or Mac Send the encrypted document.- If you encrypted only one file, you can attach it to an email message. You can't compress the folder and then attach it to an email.
- If you encrypted a folder, upload it to a cloud drive like Google Drive, iCloud Drive, or Dropbox. Once uploaded, use the drive's tools to share the files as you wish.
Method 4 of 4:
Encrypting Documents with Disk Utility (Mac)
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Picture 30 of How to Send Documents Securely on PC or Mac Add the file you want to encrypt to a folder. If you're not sure how to do this, see Make a New Folder on a Computer. -
Picture 31 of How to Send Documents Securely on PC or Mac Click the Go menu. It's at the top of the screen. -
Picture 32 of How to Send Documents Securely on PC or Mac Click Utilities. It's near the bottom of the menu. A new Finder window will open. -
Picture 33 of How to Send Documents Securely on PC or Mac Double-click Disk Utility. This opens the Disk Utility app. -
Picture 34 of How to Send Documents Securely on PC or Mac Click the File menu. It's in the menu bar at the top-left corner of the screen. -
Picture 35 of How to Send Documents Securely on PC or Mac Hover the mouse over New. Another menu will expand. -
Picture 36 of How to Send Documents Securely on PC or Mac Click Image from folder. -
Picture 37 of How to Send Documents Securely on PC or Mac Select the folder you want to encrypt and click Choose. -
Picture 38 of How to Send Documents Securely on PC or Mac Select 128-bit or 256-bit from the 'encryption' drop-down menu. -
Picture 39 of How to Send Documents Securely on PC or Mac Create a password. Enter a new password for the folder into the 'Password' box, then again in the 'Verify' box. -
Picture 40 of How to Send Documents Securely on PC or Mac Click Choose. -
Picture 41 of How to Send Documents Securely on PC or Mac Click Save. -
Picture 42 of How to Send Documents Securely on PC or Mac Click Done. The files in the folder are now encrypted. Now you can upload the folder to a cloud drive like Google Drive, iCloud Drive, or Dropbox. Once uploaded, use the drive's tools to share the files as you wish.
Update 04 March 2020
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