PDF files are widely used simply because on computers or smart mobile devices now support reading PDF format. In addition, the PDF file will retain the format when opened in different devices, people will not be able to edit the calculation formula on the same spreadsheet as the Excel file so it preserves the data better.
You want to convert Excel to PDF for your convenience, but you do not know how to convert Excel to PDF? Please refer to this article to know how to convert Excel files to PDF quickly, keeping the right format.
Here are two ways to convert Excel files to PDF quickly that you can refer to convert.
Method 1: Save the Excel file as a PDF file using Microsoft Excel
Step 1: Open the Excel file you want to convert to PDF, on the interface you select File.
Step 2 : Select Save As.
With Excel 2013 and Excel 2016 you have to choose a location and folder containing the file after saving. If saved on your computer, select Computer -> Browse to open the Save as dialog box .
Step 3 : In the Save As dialog box :
- Select the folder to save the file.
- Enter a name for the file in the File name section .
- In the Save as type section, select PDF (* .pdf)
Step 4: Appear some custom you:
- Select the Open file after publishing checkbox (1) if you want to open the file in PDF format right after saving.
- Select Standard (publishing online and printing) ( 2) if the document requires high print quality.
- Select Minimum size (publishing online) (3) if file size is more important than print quality.
- Select Options (4) to set some other customizations for the file.
Click Save (5) to save the Excel file as a PDF file.
Method 2: Convert Excel files to PDF online https://smallpdf.com/en/excel-to-pdf
Step 1: You access the website https://smallpdf.com/en/excel-to-pdf on the interface you have 4 ways to choose the Excel file to transfer:
- Drag and drop Excel files directly to the green area.
- Select Choose file and navigate to the folder containing the file and select the Excel file to be transferred.
- Select FROM DROPBOX to select the file saved on the dropbox.
- Select FROM GOOGLE DRIVE to select a file saved on google drive.
Step 2 : After selecting the file, Smallpdf will upload the file and automatically convert it to PDF, when there is a notice of success, click Download file now.
The Save As dialog box appears, select the folder to save the file and click Save to save the PDF file to your computer.
Open the converted PDF file, you see the data is still in the same format as the Excel file
So you know how to convert Excel files to PDF quickly, keep the same format as on Excel spreadsheets. Good luck!