How to add Autotext in Word for faster typing

Creating Autotext helps you enter data quickly and reduces repetition when editing text. Below, TipsMake will guide you in detail on how to use this feature.

Table of contents:
1. How to do it on Word 2016 - 2019
2. How to do it on Word 2003
3. How to do it on Word 2007

How to add Autotext to Word

For Word 2019
Step 1:  Highlight the phrase or text you want to abbreviate, as shown below, I choose the link to Taimienphi's Homepage.
Step 2: On the Word 2019 toolbar, click the Insert tab , select Quick Parts .

Step 3: In the display options, click  AutoText , then select Save Selection to AutoText Gallery .

Step 4: In the Create New Building Block window , you need to pay attention to the Name section. This is where you enter the keyword, set the abbreviation for the phrase you need. In this example, I set it to TMP.
Step 5: Click OK to save the changes.

Step 6: Return to the text entry window, enter the keyword "tmp", then press the F3  key to get the result as shown below.

Or if you are looking for a way to insert a signature into Word to copyright your document, you can refer to the instructions here.

Step 1: First we need to highlight the text that needs to be defined, then go to the Insert menu and select AutoText / AutoText…

Step 2: When the AutoCorrect dialog box appears, enter a short and memorable name for the selected text in the Enter AutoText entries here field , then click Add  and click OK to complete.

From now on, whenever we need to type the above text, we just need to open the AutoCorrect window and type the previously defined abbreviation (here is the word ch ) and then press Insert .

Step 1: Click the Office Button in the upper left corner, then select  Word Options . When the window appears, select Customize.

Step 2: In the  Choose commands from section, select  Commands Not in the Ribbon . Scroll down to find AutoText  , select it and click the Add >> button on the right side and click OK.
Now the AutoText icon has appeared on the Word 2007 toolbar. To create AutoText for a certain text section, just highlight it, then click on the AutoText icon, select Save Selection to AutoText Gallery to open the Create New Building Block window .

You can also open this window with the shortcut key Alt + F3.
Step 3: Then enter a short name for your AutoText in the Name section , select Gallery as AutoText, press OK to complete!

Type the exact name and press F3 (in this example the name is vidu). Or click on the AutoText icon and select the text you want to insert (in case there are many AutoTexts that you don't remember all the names).

Additionally, you can also edit or delete AutoText by right-clicking on the drop-down text in the AutoText button and selecting Edit Properties… or Organize and Delete…

So, we have guided you on how to add Autotext in Word, helping you enter data faster and optimize the text editing process. These tricks apply to all versions of Word from 2003 to 2021.

Additionally, if you need a tool to help you type automatically, try  Smart Auto Typer and Talker  or AutoCorrect in Word. These software help save shortcuts and speed up your typing, suitable for office workers and content writers.

David Pac

Update 20 February 2025