Creating an automatic table of contents in Word 2003 makes the document look more professional, easy to find the item you need by clicking on the table of contents. So how to create a table of contents in Word fastest? The answer is to create an automatic table of contents!
Creating an automatic table of contents in Word 2003 just helps your document look professional, neat, and saves you time because you don't have to dig every page to number, and when editing without updating the page number for each item manually.
If you are using Microsoft Word version 2007 or later, refer to how tocreate an automatic table of contentshere.
This article will guide readers to create table of contents automatically for lower versions of MS Word (from 2003 and earlier).
Explore more:
Create a quick dot line in Word
Shortcuts are often used when creating automatic table of contents in Word 2003
Alt + Ctrl + 1: Heading 1 (Title 1)
Alt + Ctrl + 2: Heading 2 (Title 2)
Alt + Ctrl + 3: Heading 3 (Title 3)
From Heading 4 onwards, the shortcut above cannot be used. However, you can use Ctrl + Shift + S to enter the Style box on the Formatting bar, then the arrow keys select Heading.
See more:
Word shortcut
Excel shortcut
How to create an automatic table of contents in Word 2003
To create an automatic table of contents in Word 2003, you need to do two steps.First, select the headings to be included in the table of contents (usually only to level 3), add Heading for that heading in hierarchical form (1 (Heading 1) => 1.1, 1.2 (Heading 2) => 1.1. 1, 1.1.2 (Heading 3); 2 (Heading 1) => 2.1, 2.2 .).Second, add an automatic index.So, the most important thing is in the first step, so you need to take this step carefully, then it will work faster.
Step 1: How to create Heading:
Black out the selected text as a title (blacken it to prevent any extra spaces or text from being added to the table of contents), use 1 of the 3 key combinations to create the corresponding Heading type. For example: Using the Alt + Ctrl + 1 key applies to the Heading type 1. If you do not use 3 types of Heading 1, 2, 3, you can go to the Style box and select the Heading type as you like:
Picture 1 of Create automatic table of contents in Word 2003
Change the font format of Heading:
Where to use Office 2000:
After selecting Heading 1, you change the font format to normal.
Click the Style box on the Formatting bar (or use the shortcut Ctrl + Shift + S), then the positioning box will display in the Heading 1 line. Picture 2 of Create automatic table of contents in Word 2003 .
Type Enter
A Modify Style message appears
Picture 3 of Create automatic table of contents in Word 2003
¤ Update the style to reflect recent changes ?: Do you want to update the new style (heading)? ' Eapp Reapply the formatting of the style to the selection: Use the default format. þ Automatically update the style from now on: Automatically update the format from this point.
Select the OK button to finish changing the font format for heading 1. This change only applies to the file you are using, to the new file the heading will return to the default mode of Office 2000.
Where to use Office 2003:
Go to StyleMore box .
Picture 4 of Create automatic table of contents in Word 2003
Or go to FormatStyle and Formatting .
Picture 5 of Create automatic table of contents in Word 2003
The Style and Formatting panel will appear on the screen, select Heading1:
Picture 6 of Create automatic table of contents in Word 2003
In the Formatting of selected text box, select Modify :
Picture 7 of Create automatic table of contents in Word 2003
The Modify Style dialog box appears:
Picture 8 of Create automatic table of contents in Word 2003
Name: Heading Name Formatting: Font format. þ Add to template: Apply this new format to the following files. If not marked, only apply to the current file. þ Automatically update: When changing other formats for Heading will automatically update without having to enter the Modify Style dialog box to modify. Format button: Several formats for Heading
Picture 9 of Create automatic table of contents in Word 2003
Font .: Open the Font dialog box, change the font format
Picture 10 of Create automatic table of contents in Word 2003
Paragraph .: Open the Paragraph box, change the paragraph format.
Picture 11 of Create automatic table of contents in Word 2003
Tabs .: Open Tabs dialog box, set Heading to format tabs.
Picture 12 of Create automatic table of contents in Word 2003
Border .: Open the Boder dialog box, set the Heading to have a border format.
Picture 13 of Create automatic table of contents in Word 2003
Language .: Open the Language dialog, change the language spelling checker.
Picture 14 of Create automatic table of contents in Word 2003
Frame: . Open the Frame dialog box, set the Heading to a frame that can be moved in any text file location.
Picture 15 of Create automatic table of contents in Word 2003
Numbering .: Open the Bulleted and Numbering dialog box. Set the Heading to have a numbered, automatic line character.
Picture 16 of Create automatic table of contents in Word 2003
Shortcut key .: Open the Customize Keyboard dialog box, edit or add shortcuts for Heading type.
Picture 17 of Create automatic table of contents in Word 2003
After each operation select the OK or Close button to complete the Heading format.
Step 2: Show the table of contents automatically according to the created headings
1. Select the table of contents: (Usually located at the end of the file or the beginning of the file)
2. Go to Insert> Reference> Index and Tables .
Picture 18 of Create automatic table of contents in Word 2003
In case of using Office 2000: Go to Insert> Index and Tables .
3. Export the Index and Tables dialog box, select the Table of Contents tab
Picture 19 of Create automatic table of contents in Word 2003
Print Preview: Table of contents will display when printing
Web Preview: Table of contents will display in the form of a web page
þ Show page numbers: Displays the number of pages.
þ Right align page numbers: Displays the number of pages on the right side.
þ Use hyperlinks instead of page numbers: There is a link from the table of contents to the Heading setting page.
Tab leader: Select the tab type from the end of the Heading to the page number.
Show levels: Number of Heading levels.
Show Outlining Toolbar button: Shows the Outlining toolbar on MS Word window
Options . button: Open the Table of Contents Options dialog box: Option to add some other features.
Picture 20 of Create automatic table of contents in Word 2003
Modify button .: Open the Style dialog box, modify the font format for automatic table of contents content.
Picture 21 of Create automatic table of contents in Word 2003
In case the file has an automatic table of contents, and you agree to change the font format using the Style dialog box, a message will appear: ' Would you like to replace the format for the table of contents? "
Picture 22 of Create automatic table of contents in Word 2003
Select the Yes button: Agree. In addition to the font of the table of contents changes, MS Word automatically updates the page number for the headings.
4. Click and OK button for MS Word to display the table of contents.
Picture 23 of Create automatic table of contents in Word 2003
At this table of contents, automatically have a link that allows you to click (or use Ctrl + click) to jump to the correct item and number of pages.
If you continue to work with the file, you can delete the contents of the created table and redo the operation. Show the table of contents automatically according to the created headings to update the correct headings at the number of pages displayed. Marketing.
With the above content may be long because we provide relatively specific instructions, but once you understand, the work is completely simple and concise. Hope you are succesful.