MS Access 2003 - Lesson 26: Adjust the print page

Like many programs, Access provides all the features of the Window environment. Access uses the print utilities provided by the Windows environment, which means it can use any Windows printer to use. You cannot add or delete printers in Access (it is already available in Windows), but you can adjust which printer Access sends information and printer features that Access will use. To adjust the print operations, use the Page Setup dialog box.

You can open the Page Setup dialog from various ways in Access. Any time you are ready to print, an optional tool or menu allows you to view the Page Setup dialog box. In most cases, you will open the dialog box by selecting the Page Setup option from the File menu. The Page Setup dialog box appears, as shown in Figure 1.

Figure 1: Page Setup dialog box.

Details of the sections in the dialog box:

Set Print Page Margin (Printout Margins)

The first tag in the Page Setup dialog box is Margins (Figure 1). Based on the print data, you can change the default margin. The margins are the white space to the left of each page. The Margins tab of the Page Setup dialog box allows you to adjust the left margin of the printed page. To set a page margin, simply change the existing settings in one of 4 margins.

Default margins are 1 inch on each page. You can change these margins, just select the box whose margin you want to change and enter a new value.

 

Note : Some printers require a minimum margin. For example, some laser printers only print content that is 1/4 inch from the paper edge. In this case, Access does not allow you to change the margins less than the printer's specified limit

Settings page

Using the Page tab of the Page Setup dialog box (Figure 2) you can change how Access usually places information on the page.

Figure 2: The Page tab of the Page Setup dialog box.

Note : The options available in the Page Setup dialog box largely depend on the printer type. If some options do not exist, don't worry because the printer you are using may have options that many other users don't have.

The first setting you can specify in the dialog box is the orientation of the page. In fact, this is a wrong term. The nature of the page is not oriented, it is an image created by Access that is oriented in relation to the page. To select a horizontal or vertical orientation, use the setting in the Orientation area at the top of the dialog box.

Documents usually print by default is for vertical paper. This means when you read the page, the narrow margin is above and below the page. If you turn the page 90o to the left or right, the page will be in landscape mode - the margin is narrow to the left and to the right. Horizontal mode is useful when you print tables with multiple columns.

If your printer supports multiple paper sizes, such as standard and reasonable sheets, you just need to select the paper size you want. To select a paper size, change the information in the Paper area of ​​the dialog box. Based on the printer, you can change both the size and source of the page (Figure 2). You should choose the size and source of paper that performs most of the meaning of the result you want to create.

Change the printer

The printer driver is the special software that Windows uses to communicate with the printer. Most printers depend on their own special software (in other words, the driver - own printer driver).

Rarely does a computer have multiple printer drivers installed in the same system. Many people have at least two printers, such as ink and laser printers. Others use the printer on the same computer. For example, if someone in your company has a high-resolution laser printer, you must have a printer driver installed on the machine for that printer otherwise it will not be able to access the printer directly. . In that case, you can export the information into a file and send it to another printer to print the information.

Access allows you to select any printer whose driver is installed in Windows. In short, select a printer driver that indicates the type of printer you want to use. Select a printer driver in the Printer area in the Page tab of the Page Setup dialog box. (Figure 2).

Usually choose to set Defautl Printer. With this setting, Access uses the printer you have set up as the default printer in Windows. However, you can choose another printer by checking the Use Specific Printer option. After that, the Printer button will be activated and you can use it to select the printer you want. When you click your mouse on the Printer button, Access displays a new Page Setup dialog box to copy you to specify the printer you want to use. Figure 3 shows this dialog box.

Figure 3: Page Setup dialog box

The drop-down list at the top of the dialog box shows the names of the printers connected to your computer, as well as the names of the printer drivers you have installed. Regardless of the printer you choose, Access will remember your choice and use that printer until you choose another printer.

Notice that this second Print Setup dialog box (Figure 3) is similar to the top part of the Print dialog box (Figure 1). Access allows you to determine which printer you want to use in both locations. Changing the printer in a dialog is like changing the printer in both locations.

Note : Changing the printer will affect the options available in the Page Setup area of ​​Access. Typically, Access displays only the settings that apply to the current printer. Don't worry if your setup dialog changes when the printer changes.

When you finish determining the type of printer you use, click your mouse on the OK button. You can then continue to set up other printing options.

Adjust printer properties

There are hundreds of different printers in the market. That's why Windows requires printer drivers to communicate with a specific printer. The problem is that each type of printer has different capabilities. For example, different printers will control different types of paper. Some printers can print in color. Other printers offer different options for printing graphics.

Access allows you to change the specific properties used by a printer. You can do this by clicking your mouse on the Properties button in the Print dialog box (Figure 1) or the Page Setup dialog box (Figure 3). Access displays the Progerties dialog box of the printer. The current form of this dialog box is completely different, depending on the printer you use. Figure 4 shows an example of the Properties dialog box for the Epson Stylus Photo 700 printer.

Figure 4: Properties dialog box for Epson Stylus Photo 700 printer.

This popular printer is a color ink jet printer. Therefore, the adjustments in the Properties dialog box are used to determine which colors should be printed on paper. Other adjustments allow you to determine the balance between quality and speed. Other tags allow you to specify the different ways that the printer should use.

To show the contrast, look at Figure 5. It displays the Properties property for the HP LaserJet printer. Note that the adjustment in this dialog box is completely different from that in Figure 4. Because the capabilities of the two printers are completely different.

Figure 5: Properties dialog for HP LaserJet printer.

Adjustment in the Properties dialog box of the HP printer allows you to place multiple images on a single sheet of the printed page and adjust other printer features.

Most of the time you don't need to worry about the settings in the printer's Properties dialog box. Instead, you often use the default settings provided by Windows. You should understand that the dialog box is available, however, using it is the main way to take advantage of the printer feature. The best way to find out which controls are performed in the printer's Properties dialog box is to experiment. You should not be afraid to damage the printer, you can discover many interesting things and how to use the features available in the printer.