How to Print a Document
This wikiHow teaches you how to print a document on a Windows or Mac computer. To do so, you must have a printer set up and connected to your computer. Make sure that your printer is connected and turned on. If your printer connects over...
Method 1 of 2:
On Windows
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Picture 1 of How to Print a Document Make sure that your printer is connected and turned on. If your printer connects over Wi-Fi, this will mean making sure that you're on the same Internet network as your printer; otherwise, you'll need to plug your printer's USB cable into your computer.- Check your printer's manual to confirm how to set it up if you haven't already done so.
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Picture 2 of How to Print a Document Open StartPicture 3 of How to Print a Document -
Picture 4 of How to Print a Document Open File ExplorerPicture 5 of How to Print a Document -
Picture 6 of How to Print a Document Go to the document that you want to print. Click the folder that contains the document on the left side of the File Explorer window. Common documents that you can print include the following:- Word, Excel, or PowerPoint documents
- PDF files
- Photos
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Picture 7 of How to Print a Document Select the document. Click the document that you want to print. -
Picture 8 of How to Print a Document Click the Share tab. It's in the upper-left corner of the window. Doing so prompts a toolbar to appear below the Share section. -
Picture 9 of How to Print a Document Click Print. You'll find this in the "Send" section of the toolbar. The Print window will open.- If Print is greyed out, your selected document can't be printed. You'll see this for things like Notepad Next documents.
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Picture 10 of How to Print a Document Select your printer. Click the "Printer" drop-down box, then click your printer's name. -
Picture 11 of How to Print a Document Select a number of copies. In the "Copies" box, type in the number of copies of the document that you'd like to print.- This is different than the number of pages.
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Picture 12 of How to Print a Document Edit other print settings if need be. The menu for each document type will vary, but you'll have the following options for most documents:- Orientation - Determine whether your document is oriented vertically or horizontally.
- Color - Decide between printing in black and white or including color printing. You must have colored ink in your printer to print in color.
- Number of sides - Choose single-sided printing to print one sheet of paper per page, or choose double-sided printing to use both sides of a piece of paper.
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Picture 13 of How to Print a Document Click Print. It's either at the bottom of the window or at the top of the window. Your document will begin printing.
Method 2 of 2:
On Mac
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Picture 14 of How to Print a Document Make sure that your printer is connected and turned on. If your printer connects over Wi-Fi, this will mean making sure that you're on the same Internet network as your printer; otherwise, you'll need to plug your printer's USB cable into your computer. -
Picture 15 of How to Print a Document Open Finder. Click the blue, face-like app in your Mac's Dock. A Finder window will open. -
Picture 16 of How to Print a Document Go to your document. Click the document's folder on the left side of the Finder window, then look for your document. -
Picture 17 of How to Print a Document Select the document. Click the document that you want to print. -
Picture 18 of How to Print a Document Click File. This menu item is in the upper-left corner of the screen. A drop-down menu will appear. -
Picture 19 of How to Print a Document Click Print…. It's at the bottom of the File drop-down menu. This will open the Print window. -
Picture 20 of How to Print a Document Select your printer. Click the "Printer" drop-down box, then click your printer's name in the drop-down menu. -
Picture 21 of How to Print a Document Select a number of copies. Select the number in the "Copies" field, then enter the number of copies that you would like to make. -
Picture 22 of How to Print a Document Edit other printer settings if needed. You'll need to click Show Details first if you want to change anything other than the "Pages" settings:[1]- Pages - Select pages to print. If you leave "All" selected, your entire document will print.
- Paper size - Use this option to scale your printer's margins up or down for different paper sizes.
- Orientation - Determine whether your document is oriented vertically or horizontally.
- Number of sides - Choose single-sided printing to print one sheet of paper per page, or choose double-sided printing to use both sides of a piece of paper.
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Picture 23 of How to Print a Document Click Print. It's in the bottom-right corner of the window. This will prompt your printer to begin printing your document.
Update 24 March 2020
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