How to Create Labels in Microsoft Word
This wikiHow teaches you how to set up and print a template for a single label or multiple labels in Microsoft Word. Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10...
Method 1 of 2:
Printing a Single Label or a Sheet of the Same Label
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Picture 1 of How to Create Labels in Microsoft Word Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings and CD covers. Get the labels that are best-suited for your project. -
Picture 2 of How to Create Labels in Microsoft Word Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a "W", then double-click Blank Document" in the upper-left part of the opening window. -
Picture 3 of How to Create Labels in Microsoft Word Click the Mailings tab. It's at the top of the window. -
Picture 4 of How to Create Labels in Microsoft Word Click Labels under the "Create" menu. It's at the far-left of the toolbar.- If prompted, click OK to grant Word access to your contacts.
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Picture 5 of How to Create Labels in Microsoft Word Add text to the label. Do so by typing a recipient's address, name badge text, CD label, etc., in the Delivery Address field or by clicking the address book icon to the right of the field, selecting a recipient and clicking Insert. -
Picture 6 of How to Create Labels in Microsoft Word Click Font…. This dialog box allows you to customize the look of the labels by selecting a font, text size, text color, and style. -
Picture 7 of How to Create Labels in Microsoft Word Customize the label text and click OK. -
Picture 8 of How to Create Labels in Microsoft Word Click Options…. It's a button in the Label section of the dialog box. -
Picture 9 of How to Create Labels in Microsoft Word Click the radio button next to your printer type. -
Picture 10 of How to Create Labels in Microsoft Word Click the "Label products" drop-down menu. -
Picture 11 of How to Create Labels in Microsoft Word Select your label manufacturer.- If your manufacturer isn't listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.
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Picture 12 of How to Create Labels in Microsoft Word Click the "Product number" drop down. -
Picture 13 of How to Create Labels in Microsoft Word Click the product number for your label. It should be clearly marked on the packaging. -
Picture 14 of How to Create Labels in Microsoft Word Click OK. -
Picture 15 of How to Create Labels in Microsoft Word Select the number of labels you're printing.- Click Full page of the same label to print a full sheet of the label
- Click Single label and then identify the row and the column on the label sheet where you'd like the label to be printed.
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Picture 16 of How to Create Labels in Microsoft Word Insert the blank label sheet into your printer. Make sure you have them aligned correctly for your printer. -
Picture 17 of How to Create Labels in Microsoft Word Click Print….- Make sure the print preview of the labels looks the way you want it to.
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Picture 18 of How to Create Labels in Microsoft Word Click Print. Your label(s) will print.- Click File in the menu bar and Save if you want to save this label template for future use.
Method 2 of 2:
Printing Labels from an Address List
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Picture 19 of How to Create Labels in Microsoft Word Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings. Get the labels that are best-suited for your project. -
Picture 20 of How to Create Labels in Microsoft Word Prepare your mailing list. Word can pull names and addresses from an Excel spreadsheet, an Access database, your Outlook contacts, or on Mac, your Apple contacts or a FileMaker Pro database. You can also type a new mailing list during the merge, if you prefer. -
Picture 21 of How to Create Labels in Microsoft Word Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a "W", then double-click Blank Document" in the upper-left part of the opening window. -
Picture 22 of How to Create Labels in Microsoft Word Click the Mailings tab. It's at the top of the window. -
Picture 23 of How to Create Labels in Microsoft Word Click Start Mail Merge and Labels…. It's at the far-left of the toolbar.- If prompted, click OK to grant Word access to your contacts.
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Picture 24 of How to Create Labels in Microsoft Word Click the radio button next to your printer type. -
Picture 25 of How to Create Labels in Microsoft Word Click the "Label products" drop-down menu. -
Picture 26 of How to Create Labels in Microsoft Word Select your label manufacturer.- If your manufacturer isn't listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.
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Picture 27 of How to Create Labels in Microsoft Word Click the "Product number" drop down. -
Picture 28 of How to Create Labels in Microsoft Word Click the product number for your label. It should be clearly marked on the packaging. -
Picture 29 of How to Create Labels in Microsoft Word Click OK. -
Picture 30 of How to Create Labels in Microsoft Word Click Select Recipients…. It's at the left of the toolbar. -
Picture 31 of How to Create Labels in Microsoft Word Select your mailing list. Click on the source of the addresses you want to put on the labels.- If you want to create a new list at this point, click Create a new List….
- If you don't want to create labels for your entire mailing list, click Edit Recipient List and select the recipients you want to include.
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Picture 32 of How to Create Labels in Microsoft Word Click Address Block.- On Mac, click a line near the top of the first label, and click Insert Merge Field, then select a field you want to include, such as "First_Name." Repeat this process for each field you want to include, adding the appropriate spacing and address formatting.
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Picture 33 of How to Create Labels in Microsoft Word Select the elements you want to include on the labels. These include name format, business, name, etc. -
Picture 34 of How to Create Labels in Microsoft Word Click OK. -
Picture 35 of How to Create Labels in Microsoft Word Click Update Labels. It's an icon in the toolbar with a green "refresh" symbol. -
Picture 36 of How to Create Labels in Microsoft Word Click Preview Results in the toolbar. Make sure the labels look the way you want them to. -
Picture 37 of How to Create Labels in Microsoft Word Insert the blank label sheets into your printer. Make sure you have them aligned correctly for your printer. -
Picture 38 of How to Create Labels in Microsoft Word Click Finish & Merge and Print Documents…. It's at the far right of the toolbar. -
Picture 39 of How to Create Labels in Microsoft Word Click Print. Your label(s) will print.- Click File in the menu bar and Save if you want to save this label template for future use.
Update 05 March 2020
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