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How to Print Avery Labels in Microsoft Word on PC or Mac

This wikiHow teaches you how to print onto Avery label sheets in Microsoft Word on a Windows or Mac computer. Avery will soon be retiring their Add-in wizard in Word. However, you can still download templates from the Avery website and...
Method 1 of 2:

Using Avery Wizard Add-in

  1. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 1How to Print Avery Labels in Microsoft Word on PC or Mac Picture 1
    Open Microsoft Word. It's the app that has a blue icon that resembles a book with a "W" on the front.
  2. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 2How to Print Avery Labels in Microsoft Word on PC or Mac Picture 2
    Click Blank Document. Start a new document by clicking the "Blank Document" option when Word first starts up.
  3. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 3How to Print Avery Labels in Microsoft Word on PC or Mac Picture 3
    Click the Mailings tab. It's in the menu bar at the top of the app.
  4. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 4How to Print Avery Labels in Microsoft Word on PC or Mac Picture 4
    Click Labels. It's the tab that has an image of two sheets small sheets of paper in the box that says "Create".
  5. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 5How to Print Avery Labels in Microsoft Word on PC or Mac Picture 5
    Click Options. It's one of the four buttons towards the bottom of the popup menu.
  6. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 6How to Print Avery Labels in Microsoft Word on PC or Mac Picture 6
    Click the "Label Vendors" drop-down box and select an "Avery" option. Click the drop-down menu and select an Avery option such as "Avery US letter" or a different Avery format.
    1. On Mac, this drop-down box is labeled "Label Products" instead.
  7. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 7How to Print Avery Labels in Microsoft Word on PC or Mac Picture 7
    Select the label product number and click OK. Select the product number that matches the labels sheets you want to print onto. It should be printed on the packaging that your labels came on.
  8. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 8How to Print Avery Labels in Microsoft Word on PC or Mac Picture 8
    Fill out the labels. Depending on the labels you are using, some have spaces to fill where you can type specific information. This information could include things like company name, first & last name, and phone number, etc. Fill out the proper information in each label on the sheet.
  9. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 9How to Print Avery Labels in Microsoft Word on PC or Mac Picture 9
    Click File. It's in the menu bar at the top of the screen.
  10. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 10How to Print Avery Labels in Microsoft Word on PC or Mac Picture 10
    Click Print. It's in the file menu. If you have a blank sheet of printable labels, place the sheet in the paper tray of your printer before you print.
Method 2 of 2:

Downloading Word Templates from Avery Web Site

  1. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 11How to Print Avery Labels in Microsoft Word on PC or Mac Picture 11
    Go to https://www.avery.com/templates in a web browser. In your preferred web browser, go the to Templates page of the Avery website. Avery offers a variety of templates that you can download for Microsoft Word.
  2. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 12How to Print Avery Labels in Microsoft Word on PC or Mac Picture 12
    Click a product category. There are a variety of categories to choose from, including shipping labels, Business cards, and even CD and DVD labels. Click the product category that matches the type of labels sheets you have.
  3. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 13How to Print Avery Labels in Microsoft Word on PC or Mac Picture 13
    Click a template. There are a number of templates to choose from within each category. Select the labels that match yours.
    1. If you have a product code, type it in the search bar to search for the right labels.
  4. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 14How to Print Avery Labels in Microsoft Word on PC or Mac Picture 14
    Click the "Select Software" drop-down box and select MS Word. It's at the bottom of the page in the "Download Templates" section.
    1. You can select ".docx" for Word 2007 and above, or ".doc" for older versions of Word.
  5. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 15How to Print Avery Labels in Microsoft Word on PC or Mac Picture 15
    Click Download Template. It's the green button that appears on the right once you select your software.
    1. There may be two download buttons for portrait and landscape orientations.
  6. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 16How to Print Avery Labels in Microsoft Word on PC or Mac Picture 16
    Sign in to Avery or create a new account. If you already have an Avery account, enter the email address and password into the "Sign In" section. If you don't have an account, enter the required information in the "Create Account" section. The template will start to download immediately once you're signed in.
    1. You can also download as a guest by typing your email address, and your first and last name in the third box.
  7. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 17How to Print Avery Labels in Microsoft Word on PC or Mac Picture 17
    Right-click the template. By default, downloaded files can be found in your "Download" folder. When you right-click on the file, you will see a menu.
    1. On Mac computers with a trackpad or with a Magic Mouse without a right mouse button, do a normal click with two fingers to perform a right-click.
  8. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 18How to Print Avery Labels in Microsoft Word on PC or Mac Picture 18
    Click Open with. It's in the right click menu. This will display another men that lists the programs you can open the document with.
  9. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 19How to Print Avery Labels in Microsoft Word on PC or Mac Picture 19
    Click Word. Whichever version of Word you have should be listed in the sub-menu. This will open Word with your template.
  10. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 20How to Print Avery Labels in Microsoft Word on PC or Mac Picture 20
    Fill out the sheet labels. Each label has spaces to fill where you type specific information. This information could include things like company name, first & last name, and phone number, etc. Fill out the proper information in each label on the sheet.
  11. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 21How to Print Avery Labels in Microsoft Word on PC or Mac Picture 21
    Click File. It's in the menu bar at the top of the screen.
  12. How to Print Avery Labels in Microsoft Word on PC or Mac Picture 22How to Print Avery Labels in Microsoft Word on PC or Mac Picture 22
    Click Print. It's in the file menu. If you have a blank sheet of printable labels, place the sheet in the paper tray of your printer before you print.
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