Word 2016 Complete Guide (Part 10): Page layout

Introduce

Currently, drafting report or contract documents at work is a regular task for office workers. So, align text in Word to make the document more professional, beautiful and standard.

Word provides a number of page layouts and optionally formats the content displayed on the page. You can customize page orientation, paper size and margins depending on the document format.

See the video below to learn more about Page Layout in Word.

Page orientation

Word offers two options for portrait and landscape page layout. Compare our example below to see which orientation can affect the appearance and distance of text and images.

Landscape means that the page will be in horizontal format.

Portrait means that the page will be vertical format.

Change page orientation

1. Select the Layout tab.

2. Click the Orientation command in the Page Setup group.

3. Menu drop-down appears, select Portrait or Landscape to change the page orientation.

4. The page orientation of the document has now been changed.

Paper size

By default, the paper size of the new document is 8.5 inches by 11 inches. Depending on your document, you can manually adjust the paper size. It is important to note that you should check the appropriate paper size for the printer before determining the default paper size.

Change the paper size

There are many paper sizes available in Word to choose from.

1. Select the Layout tab, then click the Size command.

2. The drop-down menu displays, the current paper size will be highlighted. Now, select the available paper size that fits your document.

3. The paper size of the document has been changed.

Customize paper size

Word allows you to adjust the paper size in the Page Setup box .

1. From the Layout tab, click Size . Select More Paper Sizes from the drop-down menu.

2. The Page Setup window appears.

3. Change the Width and Heigth values (height), then press OK .

Align text

The margin is the distance between the text and the edge of the paper. By default, the paper size of the new document is set to Normal mode - the distance is one inch between the text and each side of the paper. You can also resize margins in Word.

Paper margin format

Word has quite a lot of margin sizes available to choose from.

1. Select the Layout tab, then click the Margins command.

2. From the drop-down menu, select the available margin size you want.

3. The margin of the document will change.

Customize margins

You can customize the margin in the Page Setup box.

1. From the Layout tab , click Margins . Select Custom Margins from the drop-down menu.

2. The Page Setup window is displayed.

3. Customize the value of the desired margin, press OK.

4. The margin of the document will be changed.

Alternatively, you can open Page Setup in Layout by clicking on the small arrow at the bottom of the Page Setup.

You can use Word's Set as Default utility to save all formatting changes you have created and automatically apply them to other new documents as well.