How to set up an online meeting in Google Hangouts Meet

The COVID-19 pandemic has forced many of us to adapt to new ways of working at home, and a large portion of them are online meetings with colleagues.

A few things about Google Hangouts Meet

Google Hangouts Meet is included as part of the account. You can find it listed in the Google app after logging into your Google account or downloading from Google Play for mobile devices.

1. Download Google Hangouts Meet for computers : https://gsuite.google.com.vn/intl/vi/products/meet/
2. Download Google Hangouts Meet for iOS : https://apps.apple.com/app/id1013231476
3. Google Hangouts Meet for Android : https://play.google.com/store/apps/details?id=com.google.android.apps.meetings

Here are all the steps to take to set up a meeting in Hangouts Meet.

How to set up video conferencing in Google Hangouts Meet

1. Click the application icon (looks like a video camera) to open the dashboard and get started.

Click on the application icon

2. In the upper right corner, you will see the settings icon. Clicking on this icon will open a viewing window showing the device's audio and webcam for you to test them.

Click the settings icon

This is a good way to ensure the tools you need for online conferencing are working.

3. When you are ready to create a meeting, just click Join or start a meeting .

Click Join or start a meeting

4. You will be asked to enter the meeting code if you are attending an existing meeting, or set the title for the meeting you are creating. Click Continue.

Click Continue

5. On this screen, you will once again have the opportunity to ensure the device's audio and video capabilities are working properly. On the right side of the screen, click Join now to start the meeting.

Click Join now to start the meeting

6. A window with meeting information and an Add people link will appear. Clicking here will list all people in your Gmail contacts with a field to invite other people who are not in your contacts.

7. After selecting the invitee, press Send invitation. This step will send the meeting link to the attendees.

After selecting the invitee, press Send invitation

8. If you're a presenter, from the screen, you'll see the tools to conduct the meeting. In the lower right corner, click the three dots. This step will give you the option to record the meeting. You will also find the Turn on captions option for the hearing impaired members.

You will also find the Turn on captions option

9. Also at the bottom of the screen, you will also see Present now. Clicking here gives you the option to share screens and anything you have displayed there, including presentations and videos.

You can share the screen

10. At the top of the screen, you will see two icons. The first one tells you how many people are currently in the meeting. Clicking on it will tell you who is attending and whether or not they are muted. You can also send invitations or quick reminders to anyone you find has forgotten to join.

The first icon tells you how many people are currently in the meeting

11. The second icon opens the chat feature. This is good for keeping track of questions asked by muted participants. You can also share documents, links and images through this chat feature.

The second icon opens chat features