How to schedule a meeting on Microsoft Teams

If you use Microsoft Teams to collaborate and message in real time with colleagues, there are many ways to schedule meetings, but the simplest method is to perform tasks right in the application.

Schedule a meeting in Teams

Using the Teams application to schedule a business meeting, you can choose a channel that allows the entire team to join or invite each person. You can use the Scheduling Assistant feature, which displays all attendees, can help you find the time that suits everyone. Additionally, when you schedule a meeting, a post will appear on 'Posts' in the selected channel. All shows, content, notes and audio recordings are recorded in the channel.

In this tutorial, you'll learn the steps to set up meeting schedules on Microsoft Teams in Windows 10.

How to schedule a meeting on Microsoft Teams

To schedule a meeting on Teams, follow these steps:

1. Open Microsoft Teams.

2. Click Calendar.

3. Click the New meeting button from the upper right corner.

Click the New meeting button

4. Use the Time zone drop-down menu and select the time zone (if applicable).

5. Specify a title for the meeting.

Specify a title for the meeting

6. (Optional) Add people to attend the meeting. You can add people from your contact list or invite others by adding their email addresses.

7. Specify the start date and end date.

8. (Optional) Click the Scheduling Assistant tab .

9. Choose the time to hold a meeting that is suitable for everyone, by considering all attendees.

Choose a time to hold the meeting

10. (Optional) Choose when to repeat the same meeting.

11. Select the channel to organize the meeting in Teams.

Quick tip : You can edit the channel after you send the invitation. You need to create a new event and send new invitations to change channels.

12. (Optional) Specify the location. (Usually, this is the name of the office.)

13. Specify additional details about the meeting as needed.

14. Click the Send button .

When you complete the steps, the meeting schedule will be created with the details you specified and it will appear in the Posts section of the channel.