How to Print Part of an Excel Spreadsheet
Excel sheets can compile a lot of data, and it's not always convenient to print it all at once. You can print certain sections of a spreadsheet by highlighting the target area, going to the print settings, and choosing the 'print selected...
Method 1 of 3:
Printing from a Selection
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Picture 1 of How to Print Part of an Excel Spreadsheet Open your Excel worksheet. Double-click the worksheet or go to 'File > Open' in Excel. -
Picture 2 of How to Print Part of an Excel Spreadsheet Highlight the cells that you want to print. Click and hold the first cell in the range and drag the cursor until you've highlighted all the cells that you want to print. -
Picture 3 of How to Print Part of an Excel Spreadsheet Go to the 'File' menu and select 'Print'. The menu is in the top left corner of your screen and brings up 'Print Settings'. -
Picture 4 of How to Print Part of an Excel Spreadsheet Choose 'Print the selection'. Below the selected printer device is a dropdown menu to select which part of the workbook you wish to print. This selection will set the print to use only the area of the spreadsheet you have highlighted. -
Picture 5 of How to Print Part of an Excel Spreadsheet Press 'Print'. The button is located at the top of the menu. All content except your selection will be excluded from the print.
Method 2 of 3:
Using a Print Area
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Picture 6 of How to Print Part of an Excel Spreadsheet Open your Excel worksheet. Double-click the worksheet or go to 'File > Open' in Excel. -
Picture 7 of How to Print Part of an Excel Spreadsheet Highlight the cells that you want to print. Click and hold the first cell in the range and drag the cursor until you've highlighted all the cells that you want to print. -
Picture 8 of How to Print Part of an Excel Spreadsheet Go to the 'Page Layout' tab. This tab is located in the top menu bar, a few options to the right of the 'File' menu. Here you can access a number of settings to format your spreadsheet. Among these options is 'Print Area'. -
Picture 9 of How to Print Part of an Excel Spreadsheet Set the Print Area. Press 'Print Area' and select 'Set Print Area' from the dropdown. The highlighted cells will be designated to the print area. This area will be saved for future printing and you can continue to work.- The 'Orientation' button switches between landscape and portrait orientation.
- The 'Margins' button adjusts the margins on a printed page.
- 'Scale to Fit' chooses how many pages you want to fit your printed content into.
- You can clear, overwrite or add to the print area from the same dropdown menu.
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Picture 10 of How to Print Part of an Excel Spreadsheet Go to 'File' and select 'Print'. The menu is in the top left corner of your screen and brings up 'Print Settings'. -
Picture 11 of How to Print Part of an Excel Spreadsheet Adjust the print settings. In the dropdown menu under the printer device, make sure 'Print Active Sheet(s)' is selected and that the 'Ignore Print Area' checkbox is NOT selected.- Note that 'Print the selection' means that any newly highlighted selection overrides your designated print area.
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Picture 12 of How to Print Part of an Excel Spreadsheet Press 'Print'. The button is located at the top of the menu, and the page will print with your print area and page layout adjustments.
Method 3 of 3:
Printing Individual Sheets From a Workbook
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Picture 13 of How to Print Part of an Excel Spreadsheet Open an Excel file with multiple sheets. In a large workbook, there may be only one or two sheets you want printed. In Excel, go to the 'File' menu and select 'Open' or simply double-click an Excel file. -
Picture 14 of How to Print Part of an Excel Spreadsheet Select the sheet(s) you want to print. Click the sheet name in the bottom bar. Multiple sheets can be selected using Ctrl + click (⌘ Cmd + click on Mac). -
Picture 15 of How to Print Part of an Excel Spreadsheet Go to the 'File' menu and select 'Print'. The menu is in the top left corner of your screen and brings up 'Print Settings'. -
Picture 16 of How to Print Part of an Excel Spreadsheet Select 'Print Active Sheet(s)'. The first option below the selected printer device is a dropdown menu to select which areas of the workbook to print. 'Print Active Sheet(s)' will set the printer to only print the sheets you selected instead of the entire workbook. -
Picture 17 of How to Print Part of an Excel Spreadsheet Adjust other print settings. Dropdown menus below the selection menu allow you to adjust layout options like page orientation or margins from this panel.- If you previously set a print area but decide against using it, select 'Ignore Print Areas' to ignore.
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Picture 18 of How to Print Part of an Excel Spreadsheet Press "Print". The button is located at the top of the menu and your selected sheets will print, excluding the others.
Update 05 March 2020
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