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How to merge mail (Mail Merge) in Word

Mail Merge (Mail Merge) is a useful feature in Microsoft Word, this feature helps you reduce the time when processing list inserts into a fixed form such as invitations, notices, thank you letters, report card…

Although this feature is very useful, many people do not know or pay attention to this mail merge. You refer to the following article to know how to merge mail in Word 2007.

First, you need to have the word template file created to insert information. Then you do the following:

Step 1: Open the sample Word file, select the Mailings tab -> Start Mail Merge -> Step by Step Mail Merge Wizard .

How to merge mail (Mail Merge) in Word Picture 1

Step 2: Mail Merge appears on the right side of Word, select Letters in Select document type and select Next: Starting document .

How to merge mail (Mail Merge) in Word Picture 2

Step 3: Continue to select Use the current document and select Next: Select recipients .

How to merge mail (Mail Merge) in Word Picture 3

Step 4: In Select recipients , select Use an existing list if the list is available, you can select Type a new list to create a new list . Then click Next: Write your letter .

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Step 5: In the Select Data Source dialog box , select the available lists and click Open .

How to merge mail (Mail Merge) in Word Picture 5

Step 6: Select the sheet containing the data to use. For example, in this Excel file sheet1 is the sheet containing data, we select Sheet1. Then click OK .

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Step 7: In the Mail Merge Recipients dialog box , select the data to insert by checking the boxes before that data. If insert all you choose tick the box next to Data Source .

After selecting you click OK .

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Step 8: Select Next: Write your letter .

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Step 9: In the next step, you place the cursor in the position to insert data, then click More items .

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Step 10: Appears the Insert Merge Field dialog box , select the field with the content next to the cursor and click Insert to insert.

How to merge mail (Mail Merge) in Word Picture 10

After inserting, click Close to close.

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Step 11: Insert one by one until all the data fields into the existing Word template. Click Next: Preview your letters .

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Step 12: Select Next: Complete the merge to complete the mail merge process.

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Step 13: To see all the pages after mixing, select Edit individual letters .

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Select All -> OK .

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Step 14: You can save the file by selecting File -> Save or Ctrl + S , name the file and select the folder containing the file.

Above is how to use the Mail Merge feature to merge mail in Word 2007, you can use this feature to create files with the same pattern. With MS Word 2010 and MS Word 2013 you do the same thing. Good luck!

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