How to merge letters and documents (Mail Merge) in Word 2016

Merge, combine text ( Mail Merge ) is a useful feature that Microsoft provides, you will save a lot of time to apply this feature in time. You need to send a fixed form (invitation letter, notice, thank you letter, etc.) to many people, instead of writing each page to one person, you just need to write a fixed form along with recipient list and use the Mail Merge feature. If you do not know how to use this feature, please refer to the tutorial article below.

How to merge letters and documents (Mail Merge) in Word 2016 Picture 1

The article shows how to merge letters and documents (Mail Merge) in Word 2016, with Word 2007, 2010, 2013 you do the same.

Step 1: Open the Word document to merge mail, on the interface you choose Mailings tab -> Start Mail Merge -> Step-by-Step Mail Merge Wizard to open the steps to perform Mail Merge .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 2

Step 2 : Select the type to blend for the Word document, for example here is to write INVITATION paper should choose Letters , followed by Next: Starting document .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 3

Step 3 : Here you select the document to start merging, for example, from the beginning opened the Word document to merge, you select Use the current document (use the current document ), then select Next: Select recipients.

How to merge letters and documents (Mail Merge) in Word 2016 Picture 4

Step 4 : In this step, you need to add a list of names, addresses . to Word automatically add the information in INVITATION PAPER, if not, select Type a new list to create, if existing, Book information in Excel file:

How to merge letters and documents (Mail Merge) in Word 2016 Picture 5

Then choose Use an existing list (using the existing list ), then select Browse to open to the existing file (here is Excel file).

How to merge letters and documents (Mail Merge) in Word 2016 Picture 6

In the Select Data Source window , select the list file and click Open .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 7

Select the sheet containing the address list and click OK .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 8

In the Mail Merge Recipients dialog box , all recipients are selected by default, if you want to not send to anyone, then uncheck that person's name, then click OK .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 9

Click Next: Write your letter to move to the next step.

How to merge letters and documents (Mail Merge) in Word 2016 Picture 10

Step 5: Here, to make it easier for you to do the following: place the cursor in the field you want to insert information, select Mailings -> Insert Merge Field -> select the appropriate information field . For example in line invite (him / her) you select the Ho_va_ten , lines of birth you choose the Nam_sinh , in the address line of your chosen field Dia_chi_thuong_tru .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 11

Or you can also directly select the field in the Mail Merge window on the right, after you have added, select Next: Preview your letters to switch to the preview of the message.

How to merge letters and documents (Mail Merge) in Word 2016 Picture 12

Step 6 : To make sure the list of information appears in the right position of the message, click on the next and previous icons as shown below to see each letter (each letter is a person's name, a corresponding address) ). After checking and editing the correct content, select Next: Complete the merge.

How to merge letters and documents (Mail Merge) in Word 2016 Picture 13

Note: You can also view the mail in the Preview Results section of the Mailings tab .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 14

Step 7: If you want to print mail, you select Print and print settings, otherwise you close the Mail Merge window .

How to merge letters and documents (Mail Merge) in Word 2016 Picture 15

So you have mixed mail, mixed text (Mail Merge) in Word 2016, from now on if you need to write invitations, send mail . but need to send it to many people, you just need to do the mail merge as above, the You will shorten the time compared to having to write each letter to one recipient. Good luck!