How to Draw Diagrams in Word

This guide explains how to draw Diagrams in Word, with clear steps, practical tips, and important checks before you begin.

I. Draw a diagram in Word 2016 and 2013

Step 1: Go to Insert menu = Shapes => Select a rectangle shape.

Step 2: Click on the position you want to place the drawing => Hold the left mouse button and drag the mouse to form a rectangle and release the mouse to get a rectangle.

- Continue drawing other rectangles, pay attention to the distance between the images to keep the arrows pointing down.

- Change the format of the shapes by clicking on the image you want to format => go to Format => menu in Shape Styles section to choose the color and text format depending on your purpose.

- We can also change the color and border format by right clicking on the image you want to change => Select Format Object => After a Format Shape window appears => Fill => Solid fill => Color => Choose the color of the desired image.

- Results after changing the rectangular format.

Step 3: Draw lines and arrows.

- Go to Insert menu => Shapes => Select the line and arrow to draw.

- First draw straight line first, then draw arrows.

- Results after drawing arrows and lines for the organization chart.

Step 4: Type the word in the picture => click on the picture when you see a blinking vertical line appear, then start typing.

- Type in all the pictures with the content specified and the results as shown.

II. Draw a diagram in Word 2010 and 2007

Step 1: Go to Insert menu = Shapes => Select a rectangle shape.

Step 2: Click on the position you want to place the drawing => Hold the left mouse button and drag the mouse to form a rectangle and release the mouse to get a rectangle.

- Continue drawing other rectangles, pay attention to the distance between the images to keep the arrows pointing down.

- Change the format of the shapes by clicking on the image you want to format => go to Format => menu in Shape Styles section to choose the color and text format depending on your purpose.

- We can also change the color and border format by right clicking on the image you want to change => Select Format Object => After a Format Shape window appears => Fill => Solid fill => Color => Choose the color of the desired image.

- Results after changing the rectangular format.

Step 3: Draw lines and arrows.

- Go to Insert menu => Shapes => Select the line and arrow to draw.

- First draw straight line first, then draw arrows.

- Results after drawing arrows and lines for the organization chart.

Step 4: Type the word in the picture => click on the picture when you see a blinking vertical line appear, then start typing.

- Type in all the pictures with the content specified and the results as shown.

III. Draw an organization chart with SmartArt

Step 1: Go to Insert menu => SmartArt .

Step 2: The Choose a SmartArt Graphic dialog box appears => Hierarchy => Select the diagram depending on the purpose of use => Click OK .

Step 3: After clicking OK on your page will appear a diagram that you have chosen.

Results after adding words.

- Also you notice in the Design section will have the following:

• Add Shape: add small branches, horizontal branches, sub-branches.
• Layouts: change the shape of the branches and the content boxes.
• Change Colors: change the color.
• SmartArt Styles: diagram style.

- In the Format section, it will be the place for you to format the font and color.

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