How to replace words in Word

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It is sometimes unavoidable for times when you want to change the content of a text because the word error requires a lot of adjustment. So if you have to go looking in a long document and modify the word, it will take a lot of effort and time. TipsMake.com will show you a method of using functions in Word to replace words in Word.

To avoid excessive reading comprehension, TipsMake.com will guide you how to replace words with a specific example below.

In this paragraph, we have the words Gat By are the wrong words and want to change it to Gatsby to the correct spelling.

But the word Gat By in this document is too much to find. So we need to use the Replace function of Word.

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The Replace function is located in the rightmost corner of the Home ribbon (in the Editing section ).

Or for faster, you can use Ctrl + H to open this function.

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The Find and Replace dialog box will appear when you open this function.

With Find what , the cell containing the characters you intended to be replaced and Replace with is the cell containing the characters that will replace the old place.

For the example we are doing, we need to replace Gat By with Gatsby so at Find what we enter Gat By and at Replace with , we leave Gatsby .

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After completing the Find what and Replace with , click on Replace to start the process of replacing Gat By to Gatsby . The Replace function, in turn, replaces the characters from the beginning of the text to the end of the text. Each time you click Replace it replaces the one "Gat By" and jumps to the next "Gat By" until the end.

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Surely this menu is quite handy when you just want to replace some of Gat By, not the whole.

But if you do not want the steps to be so cumbersome and want to do it all at once, replace the entire Gat By in the text with Gatsby, you can use the Replace All function, which means replacing all.

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After clicking a few Replace All , Word will ask you if you are sure you want to replace all and notify the number of times to be replaced. Click and Yes to confirm the replacement command again.

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After changing all the words, Word will notify you again the number of times it has helped you change the word Gat By to Gatsby .

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To make more advanced changes, such as adding formatting to fonts or creating functions related to other characters such as Paragraph, Tabs, Language, Frame, Style, Highlight.

Click on More in the Find and Replace function dialog box , you will see a section of options will be expanded below.

Click Format in the Replace section at the bottom.

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TipsMake.com will make a prototype with the simplest Font function to give you a better understanding of Replace 's advanced replacement function .

When you select Font , the Replace Font function pane will appear. You can set the format for alternative text by selecting Font , choosing Font style , choosing Size and font size, choosing Font color .

To see more clearly what you have combined selected format, you can see the text in the Preview .

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After clicking OK to confirm the installation, you can see below the Replace with box that there will be notes of all the formats you have just installed.

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Then you use the Replace or Replace All function in the same way as you normally would. As a result, you will see the format changes on all the letters and characters you have changed.

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Thank you for following our article TipsMake.com on how to replace words in Word. The article is selective and shortened, so I still haven't completely talked about the function of Replace. If you find it interesting, take a look and comment below so we have more motivation to write more detailed articles. Wish you can do it successfully.