Clean Folders and Emails on Outlook 2010

Clean Folders and Emails on Outlook 2010 covers the essential facts behind the topic, including what changed, why it mattered, and how it affected users.

Clean Overview

It is good that Microsoft Office 2010 has the ability to automatically clean conversations. It is very convenient and works really well. Here is how to configure it to work.

Step 1

On the Home ribbon, click Clean Up and you will see the following 3 options:

- Clean Up Conversation - just clean an email string

- Clean Up Folder - clean up all inboxes or folders

- Clean Up Folder & Subfolders

Choose the option that suits your needs, if you are new to Outlook 2010, you should start with cleaning up an email string to avoid accidentally deleting important emails. With any option, you must ensure that you are selecting the correct email directory or string to clean.

Step 2

After selecting the Clean Up option, a dialog box will appear, select Settings on this dialog box

Step 3

The Outlook Options window will appear, go to the Mail tab, scroll down to the Conversation Clean Up section, where you can customize the Clean Up tool. Most of the settings are already standard, but if you need to change some things like default deleted emails will go to Outlook's Trask, but you want it to be moved to another folder and not Trask, then click Click the Browse button and browse to the predefined folder, click OK to save the changes.

Step 4

Once you have the settings you want, click Clean Up on the dialog box that appears earlier.

After clicking that button, Outlook will browse the email folder or string and clean up any redundant emails based on the criteria set in step 3.

If the cleaning is successful with some emails, you will not receive any notifications but those emails will be moved to Delete Items (Trask) or any folder you specified in step 3.

If there is nothing to clean, you will see a dialog box saying " No Messenges were cleaned up ".

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