How to Print Documents

On Windows

Make sure the printer is connected and turned on. If the printer uses Wi-Fi, you need to make sure that the computer is sharing the same Internet network as the printer; otherwise, you need to plug in a USB cable to connect the two devices.

Review your printer's manual to perform setup if you haven't already done so.

Open the Start menu. Click the Windows icon in the lower left corner of the screen.

Open File Explorer. Click the clipboard icon in the lower left corner of the Start window.

Open the document you want to print. Click the folder containing the document on the left side of the File Explorer window. Common documents you can print include:

Word, Excel or PowerPoint documents

PDF files

Image

Select document. Click the document you want to print.

Click the Share tab in the upper left corner of the window. A toolbar will pop up below the Share section .

Click the Print action in the "Send" section of the toolbar. The Print window will open.

If the Print button is greyed out, the selected document cannot be printed. You'll encounter this with documents like Notepad Next.

Select printer. Click the "Printer" drop-down menu and select your printer name.

Select number of copies. In the "Copies" box, enter the number of copies of the document you want to print.

This data is different from the page number.

Edit other print settings if necessary. The menu will be different for each document type, but in general you will have the following options:

Orientation – Determines whether the document is vertical or horizontal.

Color – Decide between black and white printing and color printing. For color printing, your printer must have color ink.

Number of sides – Select single-sided printing to print on one side of each sheet of paper, or double-sided printing to print on both sides of each sheet of paper.

Click Print at the top or bottom of the window. Your document will begin printing.

On Mac

Make sure the printer is connected and turned on. If the printer uses Wi-Fi, you need to make sure that the computer is sharing the same Internet network as the printer; otherwise, you need to plug in a USB cable to connect the two devices.

Open Finder. Click the blue face-shaped app in the Dock. A Finder window will open.

Open your document. Click the document folder on the left side of the Finder window and search for your document.

Select document. Click the document you want to print.

Click File in the upper left corner of the screen. A drop-down menu will appear.

Click Print… at the bottom of the File menu . The Print window will open.

Select printer. Click the "Printer" drop-down menu and select your printer name.

Select number of copies. In the "Copies" data area, enter the number of copies you want to create.

Edit other print settings if necessary. First, click Show Details if you want to change any details other than the "Page" settings:

Pages – Select the number of pages to print. If you select "All", the entire document will be printed.

Paper size – This option will align the margins up or down for different paper sizes.

Orientation - Determines whether the document is portrait or landscape.

Number of sides - Select single-sided printing to print on one side of each sheet of paper, or double-sided printing to print on both sides of each sheet of paper.

Click Print in the lower, right corner of the window. Your document will begin printing

Samuel Daniel

Update 03 November 2023