How to print document files on computer for new printer users

New office workers or students when doing internships often feel confused when using office equipment such as computers and printers. In particular, when assigned to print a document from a word, excel, or Pdf file on the computer, many of them still do not know what to do. Printing a file on the computer into text on paper is extremely simple. If done correctly, it only takes 1 second to complete this operation. If you do not know, please read the instructions below from HACOM

What should be checked to print documents on a computer?

Printing on a computer is quite simple for those who already know, but quite complicated for those who are new to this device. It is not possible to print immediately by pressing print. To print on a computer, you first need to check a few factors as follows:

- To print, you need to make sure that the printer is turned on and connected to the computer first. Depending on the printer model, this connection can be wireless or wired. 

- To make sure that the printer is connected to the computer and working, you can do the following: left-click on the Window icon in the left corner of the screen > select Settings > select Devices > in the Devices table, select Printers & Scanner. If you see the correct name of your printer in Online status, you can print.

Instructions for printing on computer

Printing documents on a computer is very simple. After making sure that the printer is connected to the computer and in working condition, open the document file and perform the following operations to print

Method 1 : Press the combination of 2 keys Ctrl + P. Then the screen will display a settings table as below, if you don't need to adjust much ,  just press the Print button to perform the printing operation.

How to print document files on computer for new printer users Picture 1

Method 2 : Open a document file in word, excel, Pdf format. and select File > Print 

How to print document files on computer for new printer users Picture 2

Basic options when printing on a computer

How to print document files on computer for new printer users Picture 3

-  Printer : Select printer.

-  Copies : Number of copies to print.

-  Setting : Select options according to printing preferences.

+  Print all pages : This item includes printing all pages of the document (Print All Pages) or printing only a few optional pages (Print Current Page).

+  Print one sided : Print one side or print on Both Sides depending on the machine type.

+  Collated : Printed in sets.

+  Portrait Orientation : Choose horizontal or vertical printing.

+  Letter : Suitable size for printing paper.

+  Normal Margins : Select default margins for printing.

+  Page per sheet : Number of pages printed on one sheet of paper.

-  Page setup :

+  Margins : Select the margin style for printing.

+  Paper : Paper size of the printout

+  Header/Footer  (Excel only): Create headers and footers.

+  Layout : Align the printed page.

Summary

Printing on a computer is very simple, right? Even if you are a beginner, just read Hacom's instructions on how to print on a computer and you can do it right away, right? Good luck!

Kareem Winters

Update 16 January 2025