How to format text paragraphs in Word simply and easily

When writing text, paragraph formatting makes your document look more professional and easier to read. If you're new to Word, mastering the basics of margins, indents, and line spacing will help you work more efficiently.

How to format text paragraphs with simple, easy-to-follow steps below will help improve the quality of your writing.

How to align and adjust paragraph spacing

Step 1: Select (highlight) the text you want to format, then go to the Home tab, select Paragraph , click on the arrow as shown below:

How to format text paragraphs in Word simply and easily Picture 1 How to format text paragraphs in Word simply and easily Picture 1

Step 2: In the Paragraph dialog box , please note the Items to edit and format appropriately.

- General section : You choose the parameters you want.

+ Alignment : Text alignment: Left, Right.

+ Outline level: The level of the paragraph. For example: You choose Body Text to define the paragraph as the body or you choose other options such as headings.

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- Indentation section .

+ Left, Right: Paragraph distance to left and right margins

+ Special : Paragraph indentation style. For example, choosing First line is to indent the first line of the paragraph.

+ By : Indentation distance. For example: here choose 0.5 point.

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- Spacing : This section formats the spacing between lines.

+ Before : Space between the first line of a paragraph and the paragraph above.

+ After : Space between the last line of a paragraph and the next paragraph below.

+ Line Spacing : Spacing between lines in the same paragraph:

Line Spacing = Single: is the unit line spacing.
Line Spacing = 1.5 Line: 1.5 times the unit line.
Line Spacing = Multiple: the spacing is n times the unit line with n being the value in the At field .

+ At : Numeric value indicating the distance between lines in the same paragraph.

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In this table, pay attention to the Tabs section, this is where you can create dotted lines, dashes. formatting tabs in Word 2016 or lower versions is also very simple, you can refer to how to format Tabs here.

Step 3: Click OK to complete.

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Free Download has just guided you how to format text in Word. The operations are very simple, making it easy to present beautiful , professional text .

paragraph formatting