Create and insert Word 2016 charts

Charts are tools you can use to convey information in graphical form. Using the chart in the document will help you illustrate numerical data such as comparisons or trends for readers to understand better.

There are many types of charts to choose from, such as line charts, pie charts, column charts, etc. You can use them depending on the purpose and content accordingly.

How to insert a Word 2016 chart

Word 2016 uses a separate spreadsheet window to import and edit chart data, similar to Excel. The data entry process is also quite simple.

Insert chart

Step 1: Place the insertion point where you want the chart to appear.

Step 2: Navigate to the Insert tab, then click Chart in Illustrations.

Create and insert Word 2016 charts Picture 1

Step 3: A dialog box will appear. To see options, click on the chart type from the left pane, then browse to the charts on the right side of the window.

Step 4: Select the chart type you want, then click OK.

Create and insert Word 2016 charts Picture 2

Step 5: At this time, the chart and spreadsheet will appear. Text in spreadsheets is only in the form of a template and you need to replace them with your source data.

Create and insert Word 2016 charts Picture 3

Step 6: Enter the source data into the spreadsheet.

Step 7: By default, only the attached data in the blue box appears in the chart. Therefore, if you want to increase or decrease the range of data that appears, click and drag the lower right corner of the blue box.

Create and insert Word 2016 charts Picture 4

Step 8: When you have finished entering data, click on the X to close the spreadsheet window.

Create and insert Word 2016 charts Picture 5

Chart results obtained.

Create and insert Word 2016 charts Picture 6

Note: To edit the chart again, simply click on the chart, then click Edit Data in the Design tab. The spreadsheet window will appear for you to change.

Create a chart with available Excel data

If you already have data in an Excel file, you can copy and paste it into Word instead of having to re-enter it manually. Just open the spreadsheet in Excel, copy and paste into Word as normal source data.

Edit Word 2016 charts with dedicated tools

Convert row and column data

Sometimes you will want to change the chart by data group. Example: In the chart below, data is grouped by category and each column is 1 month. If we convert rows and columns, the data will be grouped by month. In both cases, the data is the same, only the presentation is different.

Step 1: Select the chart you want to edit. The Design tab will appear on the right side of the ribbon bar

Create and insert Word 2016 charts Picture 7

Step 2: From the Design tab, click Edit Data in the Data section.

Step 3: Click on the chart again, then do the same step 2 and select Switch Row / Column.

Create and insert Word 2016 charts Picture 8

Step 4: The rows and columns will be converted for each other. In our example, data has been grouped by month and each column represents categories.

Create and insert Word 2016 charts Picture 9

Change chart type

Step 1: Select the chart you want to change. From the Design tab, click Change Chart Type.

Step 2: A dialog box will appear. Here, you can select the appropriate chart type and click OK.

Create and insert Word 2016 charts Picture 10

Step 3: Results after changing chart type. In our example, the line chart will make it easier for readers to understand.

Create and insert Word 2016 charts Picture 11

Change chart layout

Step 1: Select the chart you want to edit. From the Design tab, click Quick Layout, then select the chart layout in the drop-down menu.

Create and insert Word 2016 charts Picture 12

Step 2: The chart will update to display the new layout.

Note: If you see the chart not displaying the content you want, you can select Add Chart Element on the Design tab to add the necessary criteria.

Create and insert Word 2016 charts Picture 13

Change the chart type

Step 1: Select the chart you want to edit. In the Design tab, click the drop-down arrow in Chart Styles and select the chart style you want.

Create and insert Word 2016 charts Picture 14

The result will be as shown below.

Create and insert Word 2016 charts Picture 15

For faster customization, you can use formatting shortcuts on the right side of the chart.

Create and insert Word 2016 charts Picture 16

Good luck!

You can see more:

1. Word 2016 Complete Guide (Part 21): How to insert and create tables
2. Complete Word 2016 tutorial (Part 20): Align, align, and group objects