5 tools to help prevent email disaster

Network administrator - Just sending an email but right after pressing the 'send' button you realize that there are some things you should not have in your email, but now everything is set, there is no way can prevent them from coming to the person you are sending.

Such risk issues can ruin relationships, especially at work, which can become a disaster. There is nothing we can do when we press the 'Send' button, so is there any way to avoid these risks? Here are 5 tools that can help you avoid those fatal mistakes.

1. ToneCheck

ToneCheck software is currently in beta, this is a product of Lymbix, using sensory analysis to identify and mark sentences that are perceived to be emotional in the email. Users can use it as a free plug-in for Microsoft Outlook 2007 and 2010. ToneCheck allows setting tolerance with sensitive words. If in the email content there are words containing emotions that exceed this threshold, the red "Tone Alert" indicator will appear to alert the user. You can then review the marked sentences to replace the content accordingly.

2. Reply to All Monitor

Another product called Reply To All Monitor from Sperry Software is also an Outlook add-in, which focuses on Reply for email, especially Reply to All. The software, which sells for $ 14.95, provides users with a number of reminders and endorsements to prevent users from accidentally disclosing too much information to appropriate people on email. First, as its name implies, it will ask the user to confirm before sending a "Reply to All" message, this way you will have to review who you will send the message to. If you receive a message sent by BCC, the program will remind you before replying so that you will not be told that you are an anonymous recipient.

3. Safeguard Send

Another Sperry add-in called Safeguard Send, this tool will help users review content again before sending an email out of the company. For $ 24.95, Safeguard Send can also alert users when their email contains certain words, there is no "subject" line or more than some recipients.

4. VaporStream

Users can use this software to avoid copying, forwarding, saving and printing emails not intended, VaporStream is a cloud-based secret messaging system that will "evaporate" messages after The recipient has read. Priced at $ 7.50 per month, this technology integrates with existing email platforms - even using existing email lists - it allows you to attach Microsoft Excel, PowerPoint or Word files. Such attachments will be converted into images that the recipient cannot save but can only be viewed in the attached viewer of the VaporStream. VaporStream uses military-level encryption and keyword filtering features that can prevent sensitive conversations from appearing all the time.

5. Smart in contacts: Xobni and Rapportive

Xobni and Rapportive are both important tools. Xobni is an Outlook plug-in and BlackBerry application, which not only helps users avoid negative conversations or emails, but also takes contact lists from social networking sites such as Facebook to bring them inside. Use, remind users of the main facts about their connection. Xobni has a free version as well as a 'pro' version for $ 7.99 per month. Rapportive, meanwhile, is a free tool for Gmail, which shows everything about your contact list inside your inbox.