Use the Find & Replace feature in PowerPoint 2016

When you are working on long presentations, finding a specific word or phrase can be a difficult and time-consuming task. PowerPoint can automatically search your presentation content with the Find feature and allow you to quickly change words or phrases using the Replace feature .

How to find text

1. From the Home tab , click the Find command .

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2. A dialog box will appear. Enter the text you want to find in the Find what: field , then click Find Next.

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3. If the text is found, it will be blacked out.

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You can also access the Find command by pressing Ctrl + F on the keyboard.

How to replace text

Sometimes, you may discover that you have repeatedly made an error during your presentation - such as spelling someone's name wrongly - or you need to change a specific word or phrase. with another word or phrase. You can use the Replace feature to make modifications quickly.

1. From the Home tab , click the Replace command .

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2. A dialog box will appear. Enter the text you want to find in the Find what: field.

3. Enter the text you want to replace with in the Replace with: field , then click Find Next.

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4. If the text is found, it will be blacked out. Review the text to make sure you want to replace it.

5. If you want to replace, select one of the alternatives. The Replace feature replaces a specific place in the text and Replace All replaces all found cases. In the example in this article, we will use the Replace option .

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6. The selected text will be replaced.

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7. PowerPoint will switch to the next case found in the text of the presentation. When you finish replacing the text, click Close to exit the dialog box.

When it comes to using the Replace All feature , it is important to remember that it can find relevant results that you did not anticipate and may not really want to change. Use this option only if you are absolutely certain that it will not replace any words or phrases you do not intend to replace.

Practice!

1. Open the sample presentation.

2. There is a typo in the presentation.Fundraising is spelled incorrectly as Funraising. Use the Find feature to find the misspelled word Funraising and use the Replace feature to replace it with the correct Fundraising.

3. Use the Find feature to find out which month the election was held. Hint: Search from elections.

4. Suppose the original chairman of the fund resigned and was replaced. Use the Find and Replace All feature to change Julia Stevens to Belinda Haygood.

5. When you are finished, your presentation will have this dialog box:

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See more:

1. Manage slides in PowerPoint 2016
2. Apply transition effects in PowerPoint 2016
3. Apply theme in PowerPoint 2016