Summary of useful shortcuts in PowerPoint
The software or program supports shortcuts with the aim of enabling users to operate faster, in addition to using the mouse and clicking the commands as usual. With the Microsoft Office suite, network administrators have introduced you to shortcuts used in Word document editing and shortcut keys when processing Excel spreadsheets.
In this article, we continue to provide you with more shortcuts to use on PowerPoint presentations. With this number of shortcuts, we can access commands or processes faster, save working time and still achieve work efficiency.
Summary of useful shortcuts in PowerPoint
- 1. General PowerPoint program shortcuts
- 2. PowerPoint shortcut used in editing
- Select and navigate text, objects and slides
- Format and edit
- 3. Shortcut when PowerPoint presentation
1. General PowerPoint program shortcuts
First, let's look at some common shortcuts to open, close and switch between presentations, as well as navigate the Ribbon.
Shortcuts
Uses
Ctrl + N
Create a new presentation
Ctrl + O
Open an existing presentation
Ctrl + S
Save the presentation
F12 or Alt + F2
Open the Save As dialog box
Ctrl + W or Ctrl + F4
Close the presentation
Ctrl + Q
Save and close the presentation
Ctrl + Z
Undo an operation
Ctrl + Y
Redo one operation
Ctrl + F2
Print preview
F1
Open the Help pane
Alt + Q
Go to the ' Tell me what you want to do ' box
F7
Spell check
Alt or F10
Turn on or turn off shortcuts for tabs on the Ribbon
Ctrl + F1
Show or hide the Ribbon
Ctrl + F
Search in the presentation or use Find and Replace
Alt + F
Open the File tab menu
Alt + H
Go to the Home tab
Alt + N
Open the Insert tab
Alt + G
Open the Design tab
Alt + K
Go to Transitions tab
Alt + A
Go to the Animations tab
Alt + S
Go to Slide Show tab
Alt + R
Go to the Review tab
Alt + W
Go to the View tab
Alt + X
Go to the Add-ins tab
Alt + Y
Go to the Help tab
Ctrl + Tab
Switch between open presentations
Ctrl + P
In Slide (Print)
2. PowerPoint shortcut used in editing
Select and navigate text, objects and slides
You can use keyboard shortcuts to navigate presentations easily. The following shortcuts help you quickly and easily select text boxes, objects on slides or slides on a presentation.
Shortcuts
Uses
Ctrl + A
Select all text in a text box, all objects on a slide or all slides in the presentation
Tab
Select and move to the next object in a slide
Home or hold down both left and right mouse buttons for two seconds
Go to the first slide or in the text box, go to the beginning of the line.
End
Go to the last slide, or in the text box go to the end of the line
PgDn, use the Space key, the N key, the right arrow key, the down arrow key, the Enter key or the mouse click
Go to the next slide
PgUp, use the Back Space key, the P key, the up arrow key, the left arrow key
Switch back to the previous slide
Ctrl + Up arrow / down arrow
Move a slide up or down in the presentation (Click on the first slide thumbnail)
Ctrl + Shift + Up arrow / down arrow
Move a slide to the top or bottom of the presentation (Click on the first slide thumbnail)
A or = key
Hide or show the cursor
H key
Go to the hidden slide
Enter the serial number then press Enter
To return to the page with that number
Format and edit
The following shortcuts will save you time to edit and format quickly.
Ctrl + X
Cut selected text, object or slide
Ctrl + C or Ctrl + Insert
Copy selected text, objects or slides
Ctrl + V or Shift + Insert
Paste selected text, object or slide
Ctrl + Alt + V
Open the Paste Special dialog box
Delete
Delete selected text, object or slide
Ctrl + B
Highlight or unselect the selected text
Ctrl + I
Italics or omits italics of selected text
Ctrl + U
Underline or uncheck the selected text
Ctrl + E
Center one paragraph
Ctrl + J
Justify a paragraph
Ctrl + L
Left one paragraph
Ctrl + R
Right just one paragraph
Ctrl + T
Open the Font dialog box when selecting text or objects
Alt + W, Q
Open the Zoom dialog to zoom in, zoom out the slide
Alt + N, P
Insert photos
Alt + H, S, H
Insert image
Alt + H, L
Select slide layout
Ctrl + K
Insert hyperlink
Ctrl + M
Insert a new slide
Ctrl + D
Duplicate the selected object or slide
Ctrl + Backspace
Delete a word in front
Ctrl + Delete
Delete a word at the back
Ctrl + Shift +>
Increase font size
Ctrl + Shift + <
Reduce font size
3. Shortcut when PowerPoint presentation
When you are ready to start presenting the presentation, the following keyboard combos will be useful.
Shortcuts
Uses
F5
Start the presentation
B or dot key (.)
Change the screen to black during the slideshow, press B again to return to the slideshow
W key or comma key (,)
To whiten the screen or return to the slideshow screen
Shift + F5
Start slideshow from the current slide (this shortcut is useful when you want to check how the current slide runs in the presentation)
Ctrl + P
Note with the Pen tool during the slideshow
N or Page Down Go to the next slide while playing P or Page Up Back to the previous slide while playing Ecs or keys - End slide show Shift + F9 Turn on / off grid lines in slides S or + To turn on / off auto-show modeThese are the shortcuts used in Powerpoint, during the process of editing the presentation content, and the slide show process. With these shortcuts, your execution steps will be much shorter than using the mouse. Please read the above article so you can use it every time you work with Powerpoint.
Refer to the following articles:
- Useful key combinations in PowerPoint
- 5 tips for using professional PowerPoint
- Fix 6 common errors on PowerPoint slides
Hope this article is useful to you!
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- Instructions for creating charts on PowerPoint
- 10 tips to work more effectively with PowerPoint
- How to create a PowerPoint file password
- 5 tips for using professional PowerPoint
- How to create motion effects on PowerPoint
- How to insert footnotes in PowerPoint
- How to create effects for photos on PowerPoint
- How to design PowerPoint with Text box and SmartArt
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