Check Spelling and Grammar in PowerPoint 2016

Check Spelling and Grammar in PowerPoint 2016 covers the essential facts behind the topic, including what changed, why it mattered, and how it affected users.

How to Run the Spell Check Feature

1. From the Review tab, click the Spelling command.

2. The Spelling window will appear on the right. For each error in the presentation, PowerPoint will try to give one or more suggestions. Users can select a proposal and click Change to fix the error.

3. PowerPoint will pass through each error until the user has reviewed all the errors found. After the last error is reviewed, a dialog box will appear confirming that the spell check is complete. Click OK.

If no suggestions are given, it means that the entire text entry on the slide is spelled correctly.

Ignore Spelling Errors

The spell check feature is not always correct. Sometimes PowerPoint may think that a Word is misspelled, when In practice it is not. This usually happens with personal names and nouns, which may not be in the dictionary. If PowerPoint thinks that a Word has a spelling error, the user can choose not to change it with one of three options:

• Ignore: This will skip the Word without changing it.
• Ignore All: This will skip the Word without changing the Word, and it will also ignore all other instances of the Word in the presentation.
• Add: This adds the Word to the dictionary so it will not be considered an error. Make sure the Word is spelled correctly before selecting this option.

Automatic Spell Check

By default, PowerPoint automatically checks the presentation for typos, so users may not even need to run a separate test using the Spelling command. These errors are indicated by red lines under the footer.

How to use automatic spell checking:

1. Right click on the underlined Word. A menu will appear.

2. Click the correct spelling Word in the suggestion list.

3. Adjustment will appear in the presentation.

Users can also select Ignore an underlined Word or Add to Dictionary.

Modify Proofing Options

PowerPoint allows users to modify Proofing options. It gives users more control through how it evaluates the text. For example, users can customize automatic spell checking to change the way PowerPoint marks spelling errors. Users can also enable grammar checking options to help find and correct contextual spelling errors.

How to modify Proofing options

1. Click the File tab to access the Backstage interface.

2. Select Options. A dialog box will appear.

3. Choose Proofing, then customize the options if needed. When done, click OK.

Modify the settings in PowerPoint Options section, including Proofing, which will affect any presentation users edit in PowerPoint, not just the current presentation.

Good luck!

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