How to insert pictures into Word, edit size and format

Adding images to Word not only makes your document more professional but also increases the persuasiveness of your content. Let's learn how to insert and customize images easily with TipsMake.

Table of Contents:
1. Insert images available on your computer
2. Insert images online
3. How to edit images after inserting
4. How to caption images

1. How to insert images available on the computer.

1.1. Insert images into Word directly

This is the most basic way to add images that almost everyone knows. This method supports most versions of Word from 2003 to Word 2021. You have a Word file and how to insert images into Word but it must be the fastest and simplest. It's easy, let's get started with TipsMake.

Step 1: All you need to do is open a Word file and a photo folder, which contains the photos you want to insert into the file.

Step 2: Here we drag and drop one or more image files from the image folder into Word . Currently, all versions of Word or previous versions support this feature, so you can definitely do it.

And so we have inserted the image in the Word file, it's simple and fast, right?

Step 3: And to complete it, TipsMake recommends that you re-align the photo a bit, after all, the photo will by default be enlarged to the size of your paper.

1.2. Instructions for inserting images into Word 2021, 2019, 2016, 2013, 2007, 2010, 2003 using Insert Pictures

- For Word 2021, 2019 and 2016

Although Word 2021 is the latest version, the interface and functions are no different from Word 2016, so the way to insert images into Word 2019 can also follow the steps in Word 2016.

Step 1:  Open the Word 2016 file that needs to insert a picture -> place the cursor where you want to add the picture, then select the  Insert  menu -> Picture

Step 2:  Find the folder containing the image to insert -> select the image -> click  Insert

Step 3:  You will see the image displayed in the word file. If you want to resize the image, just move the mouse to a circle in the corner of the image, drag it in and out to change the image size. You can also rotate the image in many different directions.

- For word 2013, 2010, 2007

Step 1:  Open the word file that needs to add images. (1) Go to the  Insert tab  → (2)  Picture

Step 2:  Display the  Insert Picture window . Find the image you want to add to the document →  Insert .

Results obtained after implementation:

- For Word 2003

Step 1:  Open the word file you want to add the image to. Go to (1)  Insert  → (2)  Picture  → (3)  From file …

Step 2:  The Insert Picture window  appears. (1) Select the path to the folder where the image is stored --> (2) Select the image to insert → (3) click  Insert .

Results obtained after performing the above operations:

2. How to insert images online

Method 1: Insert Online Images from the Web

With this way of adding images to Word, not only is it fast, but you can also apply it to all versions from Word 2003 to Word 2021 today. Not only that, you can insert images on popular browsers such as Chrome, Coc Coc or Firefox.

Step 1: Go to any website, right-click on a photo and select Copy Image to copy that photo.

Step 2: Then in the Word file, you just need to right-click and select any Paste in the Paste Option section or faster, you use the key combination Ctrl + V to paste it like a normal computer operation.

Step 3: And immediately the photo has been inserted into Word with the same parameters and format as on the web. You can set it up like other ways.

Method 2: Insert Online images into Word using Online Pictures

Step 1: Open the Word file where you want to insert the image => Select Insert => Select Online Pictures .

Step 2: Here you can choose to search for images using Bing image Search or use images on OneDrive .

Step 3: Select the image you want to use => Select Insert .

- Result:

3. How to edit images in Word after inserting

- Resize image

To resize the photo, you can drag and drop from the corners of the photo to adjust or go to Format and adjust in the right corner of the screen.

- Create effects for photos

Step 1: Right click on the image => Select Format Picture .

With Shadow effect : Helps to shade the image.

+ Presets: Choose the type of shadow you want.
+ Color: Choose the shadow color.
+ Transparency: Adjust the transparency of the shadow.
+ Size: Change the size of the shadow.
+ Blur: Blur the shadow.
+ Angle: Adjust the angle of the shadow.
+ Distance: The distance from the image to the shadow.

- Reflection: Helps reflect images.

+ Presets: Select the type of reflection image.
+ Transparency: Adjust the transparency of the reflection image.
+ Size: Change the size of the reflection image.
+ Blur: Blur the reflection image.
+ Distance: The distance from the image to the reflection image.

- Glow: The image will have a bright reflection around the outside edges.

+ Presets: Select the ambient lighting style outside the photo.
+ Color: Select the lighting color.
+ Size: Change the size.
+ Transparency: Adjust the transparency.

- Soft Edges: The image will be brightly reflected around the inside edges.

+ Presets: Choose the ambient lighting style inside the photo.
+ Size: Change the size.

- Customize how inserted images are displayed relative to text

Select the Layout Options icon and choose the type of image you want to insert (as shown in the picture).

4. How to set image captions in Word

To put a caption in the photo you can right click and select Insert Caption.

- Enter a caption in the Caption box .

- Result:

Inserting images into Word makes the text more visual and attractive, especially when you want to illustrate the content with images. In the above article, Free Download has detailed instructions on how to add images to Word for you to easily apply.

Additionally, you can check out other useful Word tips on Free Downloads to work with text more efficiently, such as how to align images in Word, create captions for photos, or format images professionally.

Micah Soto

Update 23 February 2025