MS Access - Lesson 13: Creating Reports (report)

TipsMake.com - Reports (reports) is a way to view and analyze a large amount of data. You can use the Report Wizard or create an arbitrary report that you need.

Report Views

Reports can be displayed in the following four modes: Design View Mode Design View provides you with the structure of the report. You can add, edit or delete report elements. But you cannot manipulate data in multiple tables associated with the report. The Report View Report View allows you to view data from the table but does not change the layout of the report. Layout View This mode allows you to view data from the table and can add, edit, and delete components of the report. Print Preview Print Preview lets you see what the report will look like when printed.
To change report view:

- Click the View button on the Home tab
MS Access - Lesson 13: Creating Reports (report) Picture 1 Create a Report

To create a white report:

- Click the Blank Report button on the Create tab
MS Access - Lesson 13: Creating Reports (report) Picture 2 - Click the Add Existing Fields button

- From the list of schools, click and drag the fields to the report
MS Access - Lesson 13: Creating Reports (report) Picture 3
Report Wizard

To create a report using the Report Wizard:

- On the Create tab, click the Report Wizard button
MS Access - Lesson 13: Creating Reports (report) Picture 4 - Choose the Tables / Queries you want to have on the report

- Select the fields you want to give the report and then press the> button (if you select each field) or press the >> button (if you select all schools).

- Click Next
MS Access - Lesson 13: Creating Reports (report) Picture 5 - Choose to arrange for the report

- Click Next MS Access - Lesson 13: Creating Reports (report) Picture 6

- Select the layout ( Layout ) and the horizontal or vertical orientation ( Orientation ) for the report

- Then click Next MS Access - Lesson 13: Creating Reports (report) Picture 7

- Select the type for the report

- Click Next
MS Access - Lesson 13: Creating Reports (report) Picture 8 - Create a title for the report

- Choose how you want to open the report ( Preview the report ) or edit the report ( Modify the report's design )

- Click Finish
MS Access - Lesson 13: Creating Reports (report) Picture 9 Calculation field

You can create reports including the calculation field. These reports will display the information you want with an arithmetic operation. To add a calculation field to the report:

- Open the Report you want to create additional calculation fields

- Click the View button

- Click Design View

- Click the Design tab

- Click the Text Box button
MS Access - Lesson 13: Creating Reports (report) Picture 10 - Click on the section on the report where you want to locate the textbox

- Click the Property Sheet button
MS Access - Lesson 13: Creating Reports (report) Picture 11 - Click the Data tab

- Click on the button on the right of Control Source with three dots
MS Access - Lesson 13: Creating Reports (report) Picture 12 - Insert the fields you want to have in the calculation

- Click OK. MS Access - Lesson 13: Creating Reports (report) Picture 13