How to Scan on a Mac
Part 1 of 2:
Connecting Your Scanner
- Plug in your scanner or multifunction printer. In most cases, you'll connect it to your Mac with a USB cable that attaches from the scanner's (or printer's) port to the back or side of your Mac.
- Alternatively, you can use a wireless-enabled printer or scanner through your local Wi-Fi connection.
- If you prefer to communicate with the scanner wirelessly, go through the setup procedure on your scanner. Make sure it is connected to the same strong wireless network as your Mac.
- Open the Apple menu
- Click System Preferences…. It's in the drop-down menu. Doing so opens the System Preferences window.
- Click View. This menu item is at the top of the screen. Clicking it prompts a drop-down menu.
- Click Print & Scan. It's in the drop-down menu. A pop-up window will open.
- Click +. This is in the lower-left side of the window. Clicking it opens a menu with the currently connected printers and scanners.
- Select your scanner. Click your scanner's name in the menu.
- Follow any on-screen prompts. You may be asked to confirm the scanner's installation; if so, click through the on-screen prompt(s).
- Update your scanner's software if necessary. Once your scanner is installed on your Mac, you can check its software to make sure it's up to date:
- macOS Mojave and up — Click the Apple menu
- macOS High Sierra and down — Click the Apple menu
- macOS Mojave and up — Click the Apple menu
Part 2 of 2:
Scanning a Document
- Place your document in your scanner. Your paper should go face-down in the scanner's tray.
- Open Spotlight
- Open Preview. Type preview into the Spotlight text box, then double-click the Preview result. Doing so opens the Preview window.
- Click File. It's in the upper-left corner of the screen.
- Select Import from Scanner. This is in the drop-down menu. A pop-out menu will appear.
- Click Include Networked Devices. It's in the pop-out menu.
- Select your scanner. Once you've prompted Preview to look for networked scanners, you can do the following:[1]
- Click File.
- Select Import from Scanner.
- Click your scanner's name.
- Click File, then click Export as PDF…. Doing so opens the Save As window.
- Enter a name. In the "Name" text box, type in the name you want to use for your scanned file's PDF.
- Select a save location. Click the "Where" box, then click the folder in which you want to save your PDF in the resulting drop-down menu.
- Click Save. It's at the bottom of the window. Doing so will save your scanned document as a PDF in your specified location.
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