HomeApplicationOffice information

How to find and delete 2 blank spaces in Microsoft Word

If you find yourself owning a Word document, someone used two spaces between each sentence and you need to change it again, using only one space, Microsoft Word makes it easy to find and replace all cases using 2 spaces with a single command. Here is how to do it.

The debate between a space and 2 spaces

The debate about whether to use a space or two spaces has been ongoing for decades. Traditional typesetting, requires the use of 2 spaces after a period and a colon. This is mainly due to the limitations of technology and it is also the standard style taught by most schools, until about 20 years ago. With the advent of digital printing, the need for using two spaces is no longer available. But many people still follow this.

Even instructions on presentation are not consistent. The latest Chicago Manual of Style and MLA editions all suggest using a space. APA principles still suggest using 2 spaces.

In short, using a space or two spaces depends on your preferences on personal or styled documents, if you write or edit documents for schools, businesses or publishers. , and this article cannot tell you which one you should choose.

However, if you find yourself working on a document that someone used 2 spaces after the dots and you want to use only 1 space, change them all in Word quickly. and easy. Please proceed to the following section for details on how to convert!

How to change 2 spaces into a space

If you don't have any text selected when you start this process, Word will search for places using 2 spaces in your entire document. If you just want to search in a specific part of the document, select that text before you start.

Note: Word will search for all cases using 2 spaces, not just cases using 2 spaces between sentences. This means, for example, if Word finds a place where someone used five spaces instead of a tab to align text, it replaces some places using two spaces there. For that reason, especially in long documents, it is often safer to implement this process on short paragraphs of text at a time, rather than doing it across the entire document.

How to find and delete 2 blank spaces in Microsoft Word Picture 1

On the Home tab of the Ribbon, click the "Replace" button on the far right to open the Find and Replace window. You can also just press Ctrl + H.

How to find and delete 2 blank spaces in Microsoft Word Picture 2

You should now see the Find and Replace window, on the 'Replace' tab . Enter the two spaces in the ' Find and Replace ' box, then enter a space in the ' Replace With ' box. Basically, we're asking Word to search all documents in place using 2 spaces and replacing them with a space.

If you want to continue and replace all cases that Word finds, continue and click the " Replace All " button. You can also click on the text, if you want to check each case before replacing it. It all depends on you.

How to find and delete 2 blank spaces in Microsoft Word Picture 3

If you click the ' Replace All ' button and let Word search through your entire document, you'll see a simple message telling you the number of replacement cases that Word has made.

How to find and delete 2 blank spaces in Microsoft Word Picture 4

If you only search on a paragraph in your document, Word will also provide the option to search the rest of the document for you.

How to find and delete 2 blank spaces in Microsoft Word Picture 5

Either way, all instances of using two spaces in your entire document or in your selected text will now be changed to a space.

Good luck!

See more:

  1. Control formatting when pasting text in Word
  2. How to copy and paste multiple highlight text at once in Word
  3. How to use Spike to copy and paste text blocks in Word
4 ★ | 2 Vote
Microsoft Wordword tricks

You should read it

May be interested

  • How to delete spaces and line breaks in WordHow to delete spaces and line breaks in Word
    if there are many paragraphs in the word document that have a line break, there is a space, in addition to manually executing deleting each interval, you can also use the find and replace feature.
  • How to remove extra spaces and spaces in WordHow to remove extra spaces and spaces in Word
    how to remove extra spaces and spaces in word one of the most common user mistakes is to type the number of whitespace (spaces) between words in a text. according to the standard between 2 words containing only 1 space to distinguish. but due to excessive typing of white space
  • How to delete white pages in Word is easyHow to delete white pages in Word is easy
    delete pages in word or delete blank pages in word to help you delete redundant word pages, no longer needed. the following guide will help you delete one or more word pages quickly.
  • How to remove spaces between words in WordHow to remove spaces between words in Word
    the space between words in word will affect the layout of the whole content. so, how to quickly delete spaces between words in word?
  • How to delete blank pages in Word is simple but not everyone knowsHow to delete blank pages in Word is simple but not everyone knows
    when editing text in word, sometimes blank pages will appear between text sections. this error is simple, but not everyone knows how to handle it.
  • 8 How to delete blank rows in ExcelHow to delete blank rows in Excel8 How to delete blank rows in ExcelHow to delete blank rows in Excel
    empty rows of data can be a major annoyance. here are 8 ways to delete blank rows in excel. how to delete blank lines in excel
  • What is about: blank? How to remove about: blank?What is about: blank? How to remove about: blank?
    if you see 'about: blank' in the address bar of your web browser, then you're viewing an empty page built into that web browser. it is part of google chrome, mozilla firefox, apple safari, microsoft edge, internet explorer and other browsers.
  • How to delete a page in WordHow to delete a page in Word
    how to delete a page in word. in the process of editing, editing text in word, you will probably encounter the case of appearing blank pages and you want to delete those pages to make your text more seamless. here the article shows you how
  • Instructions to delete blank lines (blank lines) in ExcelInstructions to delete blank lines (blank lines) in Excel
    the data in the excel document file that you are referencing has many blank cells and blank lines that cause the excel file to reverse the data position. you want to delete all the empty cells in that data file but if you delete each cell one by one, it will take a lot of time.
  • Instructions for deleting empty lines and columns in Excel 2016Instructions for deleting empty lines and columns in Excel 2016
    sometimes your spreadsheet has too many blank lines and empty columns look very messy and lose aesthetics. to make the spreadsheet look better you can delete these blank lines and blank columns. however, instead of manually deleting each column, each blank line is very time-consuming, especially with long spreadsheets with many empty columns and empty lines.

Office information