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How to Add a Graph to Microsoft Word

Part 1 of 2:

Inserting a Graph into Word

  1. How to Add a Graph to Microsoft Word Picture 1
    Open a Microsoft Word document. To do so, you can double-click an existing Word document, or you can open Microsoft Word and select your document from the Recent section.
    1. If you're opening a new document, simply open the Microsoft Word program and click Blank document instead.
  2. How to Add a Graph to Microsoft Word Picture 2
    Click in the document where you want to insert your graph. Doing so will place the blinking cursor where you clicked; this is where your graph will appear when you add it.
    1. For example, clicking below a paragraph of text will set that location as the place to insert your graph.
  3. How to Add a Graph to Microsoft Word Picture 3
    Click the Insert tab. It's at the top of the Word page, to the right of the Home tab.
  4. How to Add a Graph to Microsoft Word Picture 4
    Click Chart. You'll see this option below and to the right of the Insert tab. Its icon resembles several different-colored bars.
  5. How to Add a Graph to Microsoft Word Picture 5
    Click a chart format. These are listed on the left side of the Chart pop-up window.
    1. A few common chart formats are Line, Column, and Pie.
    2. You can customize your chart's format by clicking an appearance option at the top of your format's window.
  6. How to Add a Graph to Microsoft Word Picture 6
    Click OK. Doing so will insert your chart into your document.
    1. You'll also see a small Excel window with cells appear--this is where you'll input your data.
Part 2 of 2:

Adding Data to Your Graph

  1. How to Add a Graph to Microsoft Word Picture 7
    Click a cell in the Excel window. Doing so will select it, which will allow you to add a point of data to that cell.
    1. The values in the "A" column dictate the X-axis data of your graph.
    2. The values in the "1" row each pertain to a different line or bar (e.g., "B1" is a line or bar, "C1" is a different line or bar, and so on).
    3. Numerical values outside of the "A" column or the "1" row represent different points of data on the Y-axis.
    4. Anything written in an Excel cell can be re-written to reflect your data.
  2. How to Add a Graph to Microsoft Word Picture 8
    Type in a number or name.
  3. How to Add a Graph to Microsoft Word Picture 9
    Press ↵ Enter or ⏎ Return. Doing so will enter your data into the cell, allowing you to move on to another cell.
  4. How to Add a Graph to Microsoft Word Picture 10
    Repeat this process for every point of data you need. As you enter data, your graph will change to display it.
  5. How to Add a Graph to Microsoft Word Picture 11
    Click X in the top right corner of the Excel window. Doing so will close the window and save your graph changes.
    1. You can re-open the Excel window at any time by clicking on your graph.
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