HomeApplicationOffice information

How to Use Box Notes

Box Notes is a document-creation tool available directly from Box. Similar to a notepad, it allows you to quickly take notes and share ideas within Box. The functionality is already built-in, so there's no need for additional software to...
Part 1 of 5:

Creating Box Notes

  1. How to Use Box Notes Picture 1How to Use Box Notes Picture 1
    Go to the destination folder. Navigate through your Box folders directory until you reach the sub-folder where you want to store your new Box note.
  2. How to Use Box Notes Picture 2How to Use Box Notes Picture 2
    Create a new Box note. Creating a new Box note can be done by clicking on the 'New' button found on the page header menu and then selecting 'New Box Note.'
  3. How to Use Box Notes Picture 3How to Use Box Notes Picture 3
    Name the new Box note. A pop-up screen will appear for 'Create a Box Note.' Type in the name of your new Box note in the Name field. You can also type in a short description in the Description field.
    1. Click on the 'Okay' button when you're done.
  4. How to Use Box Notes Picture 4How to Use Box Notes Picture 4
    Work on your Box note. You will be brought to Box Notes editor where you can start writing your notes.
  5. How to Use Box Notes Picture 5How to Use Box Notes Picture 5
    Don't worry about saving your work. Just focus on writing your notes without the need to worry about hitting a 'Save' button. There's no 'Save' button anyway. Your work is automatically saved, and your Box Notes file will be saved in the folder you set in step 1, with a file extension '.boxnote'.
Part 2 of 5:

Editing Box Notes

  1. How to Use Box Notes Picture 6How to Use Box Notes Picture 6
    Locate your Box note. Navigate through your Box folders until you find the Box note you'd like to edit.
    1. Note that Box Notes have a file extension '.boxnote'.
  2. How to Use Box Notes Picture 7How to Use Box Notes Picture 7
    Open the Box note. Once you've found it, click on it and it will be opened in the Box Notes editor, still inside your web browser under a new tab or window.
  3. How to Use Box Notes Picture 8How to Use Box Notes Picture 8
    Edit the Box note. Work on your note just like before when you created it. No need to save as it's still being automatically saved.
  4. How to Use Box Notes Picture 9How to Use Box Notes Picture 9
    Format the texts. If you'd like to add some text formatting on your Box note, use the formatting tools found on the toolbar located at the top. The icons and the functionalities for these work similarly with other text and document editors, like MS Word.
    1. You can apply formats by selecting the text you'd like to change or by selecting them before typing in the new style format.
    2. You can format the text size, text color, font style, alignment, and bullets or numbering.
Part 3 of 5:

Inserting an Image in a Box Note

  1. How to Use Box Notes Picture 10How to Use Box Notes Picture 10
    Locate the image file. Navigate through your Box folders until you find the image you'd like to insert in your Box note.
  2. How to Use Box Notes Picture 11How to Use Box Notes Picture 11
    Create a share link. Once you've found it, hover over it to see a link icon with a 'Share' text towards the right side of the file. Click on this link icon or 'Share' text. A share link will be created and displayed right below the file.
  3. How to Use Box Notes Picture 12How to Use Box Notes Picture 12
    Copy the share link. Highlight the share link and copy the whole thing. You can press Ctrl + C on your keyboard to do so. The share link will be copied to your clipboard.
  4. How to Use Box Notes Picture 13How to Use Box Notes Picture 13
    Locate your Box note. Navigate through your Box folders until you find the Box note you'd like to add an image to.
    1. Note that Box Notes have a file extension '.boxnote'.
  5. How to Use Box Notes Picture 14How to Use Box Notes Picture 14
    Open the Box note. Once you've found it, click on it and it will be opened in the Box Notes editor, still inside your web browser under a new tab or window.
  6. How to Use Box Notes Picture 15How to Use Box Notes Picture 15
    Add the image to the Box note. From the toolbar located at the top, locate the right-most icon of an image. Click on it, and a pop-up text field will appear where you should paste the share link for the image (this is the share link you got from step 3).
    1. You can only add images available from your Box folders.
    2. Press the Enter key from your keyboard.
  7. How to Use Box Notes Picture 16How to Use Box Notes Picture 16
    View the inserted image. The image will be inserted where you indicated on the Box note. You can see it right away after it loads.
    1. As always, there is no need to explicitly save as your changes are automatically saved.
Part 4 of 5:

Adding Links and Comments in a Box Note

  1. How to Use Box Notes Picture 17How to Use Box Notes Picture 17
    Locate your Box note. Navigate through your Box folders until you find the Box note you'd like to edit.
    1. Note that Box Notes have a file extension '.boxnote'.
  2. How to Use Box Notes Picture 18How to Use Box Notes Picture 18
    Open the Box note. Once you've found it, click on it and it will be opened in the Box Notes editor, still inside your web browser under a new tab or window.
  3. How to Use Box Notes Picture 19How to Use Box Notes Picture 19
    Highlight the text. Locate the text—whether word, phrase, sentence, or paragraph—and highlight it by selecting them.
  4. How to Use Box Notes Picture 20How to Use Box Notes Picture 20
    Insert hyperlink. After the text has been highlighted, a two-icon element will appear near the text. Click on the link icon on the right. It will ask you for the URL or link to where the text will link up to. Type or paste it in the field, and press the Enter key from your keyboard. The hyperlink will be inserted.
  5. How to Use Box Notes Picture 21How to Use Box Notes Picture 21
    Add comments. If you'd like to add a comment on a text, much like how you do when reviewing on MS Word, highlight the text. A two-icon element will appear near the text. Click on the review icon on the left. Type in your comment, and click the 'Add Annotation' button right below the text field.
    1. The annotated text will be highlighted, and your comments will appear when you hover over it.
Part 5 of 5:

Sharing Box Notes

  1. How to Use Box Notes Picture 22How to Use Box Notes Picture 22
    Locate your Box note. Navigate through your Box folders until you find the Box note you'd like to share.
    1. Note that Box Notes have a file extension '.boxnote'.
  2. How to Use Box Notes Picture 23How to Use Box Notes Picture 23
    Create a share link. Once you've found it, hover over it to see a link icon with a 'Share' text towards the right side of the file. Click on this link icon or 'Share' text. A share link will be created and displayed right below the file.
  3. How to Use Box Notes Picture 24How to Use Box Notes Picture 24
    Copy the share link. Highlight the share link and copy the whole thing. You can press Ctrl + C on your keyboard to do so. The share link will be copied to your clipboard.
  4. How to Use Box Notes Picture 25How to Use Box Notes Picture 25
    Share the share link. Use your e-mail client, IM app, or even your social media accounts to send the share link across your recipients. They will be able to access your Box Note using this share link.
3.6 ★ | 10 Vote
boxnotelinkshare

You should read it

Maybe you are interested

Office information