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How to Password Protect a Microsoft Word Document

This wikiHow teaches you how to lock a Microsoft Word document with a password. You can do this on both Windows and Mac versions of Microsoft Word, though you cannot password-protect a document from within OneDrive. Open your Microsoft...
Method 1 of 2:

On Windows

  1. How to Password Protect a Microsoft Word Document Picture 1How to Password Protect a Microsoft Word Document Picture 1
    Open your Microsoft Word document. Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.
    1. If you haven't yet created the document: open Microsoft Word, click Blank document, and create your document before continuing.
  2. How to Password Protect a Microsoft Word Document Picture 2How to Password Protect a Microsoft Word Document Picture 2
    Click File. It's a tab in the upper-left corner of the Word window. Doing so will open the File menu.
  3. How to Password Protect a Microsoft Word Document Picture 3How to Password Protect a Microsoft Word Document Picture 3
    Click the Info tab. You'll find this at the top of the column of options that's on the far-left side of the window.
    1. If nothing happens when you click Info, you're already on the Info tab.
  4. How to Password Protect a Microsoft Word Document Picture 4How to Password Protect a Microsoft Word Document Picture 4
    Click Protect Document. It's a lock icon below the document's name near the top of the page. A drop-down menu will appear.
  5. How to Password Protect a Microsoft Word Document Picture 5How to Password Protect a Microsoft Word Document Picture 5
    Click Encrypt with Password. This option is near the top of the drop-down menu. Clicking it prompts a window to open.
  6. How to Password Protect a Microsoft Word Document Picture 6How to Password Protect a Microsoft Word Document Picture 6
    Enter a password. Type the password that you want to use into the "Password" text field in the middle of the window.
  7. How to Password Protect a Microsoft Word Document Picture 7How to Password Protect a Microsoft Word Document Picture 7
    Click OK. It's at the bottom of the pop-up window.
  8. How to Password Protect a Microsoft Word Document Picture 8How to Password Protect a Microsoft Word Document Picture 8
    Re-enter the password, then click OK. This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.
    1. You can still delete the document without opening it or entering the password.
Method 2 of 2:

On Mac

  1. How to Password Protect a Microsoft Word Document Picture 9How to Password Protect a Microsoft Word Document Picture 9
    Open your Microsoft Word document. Double-click the Word document that you want to protect with a password. The document will open in Microsoft Word.
    1. If you haven't yet created the document, open Microsoft Word and create your document before continuing.
  2. How to Password Protect a Microsoft Word Document Picture 10How to Password Protect a Microsoft Word Document Picture 10
    Click Review. This tab is at the top of the Microsoft Word window. Clicking Review prompts a toolbar to appear below the row of tabs at the top of the window.[1]
  3. How to Password Protect a Microsoft Word Document Picture 11How to Password Protect a Microsoft Word Document Picture 11
    Click Protect Document. It's a lock-shaped icon on the far-right side of the toolbar. A pop-up window will appear.
  4. How to Password Protect a Microsoft Word Document Picture 12How to Password Protect a Microsoft Word Document Picture 12
    Enter a password. Type a password into the "Password" field at the top of the window. This will prevent people from being able to open the document without first entering the password.
    1. If you want to prevent people from modifying the document, type a password into the bottom text field on this window.
  5. How to Password Protect a Microsoft Word Document Picture 13How to Password Protect a Microsoft Word Document Picture 13
    Click OK. It's at the bottom of the pop-up window.
  6. How to Password Protect a Microsoft Word Document Picture 14How to Password Protect a Microsoft Word Document Picture 14
    Re-enter your password(s), then click OK. This will confirm your password choice. Once you close the document, no one will be able to re-open it without typing in the password.
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