How to Convert Word to PowerPoint

Convert Word documents

How to Convert Word to PowerPoint Picture 1

Open your document with Microsoft Word. Run Word and open the document by clicking "File" → "Open". Any document can be converted to PowerPoint. Remember that you must manually copy and paste the image.

How to Convert Word to PowerPoint Picture 2

Separate each "slide" by a title. In order for PowerPoint to know how to divide the slide, you need to divide the information. In the line above each list, paragraph, or sentence that you want to break into separate slides, write a title for the slide, like "first quarter number" or "reference list."

This line will become the large, bold line at the top of each PowerPoint slide.

How to Convert Word to PowerPoint Picture 3

Go to the "Styles" menu. Click the "Home" tab in the upper-left corner of Word. Along with the toolbar at the top of the screen, you'll see a large box called "Styles". In it, there are many formats such as "Normal", "No Spacing", "Heading 1".

How to Convert Word to PowerPoint Picture 4

Highlight the title and click "Heading 1". You will have to format each header. The text will become large, bold, and blue. PowerPoint will use this format to determine the title of the slide.

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Format the slide content to "Heading 2". Press the "enter" key to create space between each block of text that you want to split. Now highlight the text and select "Heading 2" in the "Styles" menu. Your text will turn blue. Each line or paragraph will become the bullet icon in the complete slide.

The icon part remains in the slide if formatted to "Heading 2".

How to Convert Word to PowerPoint Picture 6

Add extra icon with "Heading 3". If you assign something to "Heading 3", it will appear indented to the right in a separate line. The PowerPoint slide will be displayed as follows:

Text formatted to "Heading 2"

Text formatted to "Heading 3"

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Divide each "slide" by space. Press "Enter" before each new title. This helps create the outline of PowerPoint. Each large line in bold is the title, and the small blue text at the bottom is the body of the slide. If there is a space and then another title, PowerPoint will split into a new slide.

How to Convert Word to PowerPoint Picture 8

Customize your text if desired. After setting up the outline, you can change the size, color, and font to convert to PowerPoint. The text does not have to be blue or bold because it has been coded to convert to PowerPoint.

If you remove spaces between lines or try to add new text, they may not be formatted properly, so you should do this step last.

Don't forget to save your text!

How to Convert Word to PowerPoint Picture 9

Convert your text to PowerPoint using "File → "Send to PowerPoint." PowerPoint will receive your text and convert it to a slide automatically.In case you don't see the "Send to PowerPoint" button:

Click "File" → "Options" to open the Options window.

Click "Quick Access Toolbar".

Select "All Commands" below the "Choose Commands From:" menu.

Scroll down the alphabetically listed commands until you see "Send to Microsoft Powerpoint". Click "Add > >".

Click OK in the lower right corner. Now a small button will appear in the upper left corner allowing you to convert the text to PowerPoint.

How to Convert Word to PowerPoint Picture 10

Edit your presentation in PowerPoint. Take steps to perfect your presentation, such as adding animations to slides, sounds, backgrounds, or photos.

Word won't automatically convert pictures for you. You need to manually copy and paste or insert them into your slide.

Write a new PowerPoint in Word

How to Convert Word to PowerPoint Picture 11

Use the "Outlines" interface to format a new Word document for PowerPoint. When writing in an outline, Word automatically formats the slide title and text, allowing you to write and edit PowerPoint in a document before converting it to a slide.

You still have to manually add pictures to PowerPoint.

How to Convert Word to PowerPoint Picture 12

Start "new text" in Word. Click "File" → "New" to open a blank document. You can also press "Ctrl" and "N" simultaneously.

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Click "View" → "Outline". The "View" tab is at the top of the screen. Once clicked, the "Document Views" tab will appear above the white text. Click "Outline". You will see the outline editing interface.

This interface looks like a large, plain white screen with many tabs on it.

How to Convert Word to PowerPoint Picture 14

Type the title of the first slide and press "Enter". The text will be in large font and dark blue -- this is the title of each slide.

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Click "tab" to write text for the slide. The line will be indented to the right. Everything written here becomes the text of the slide. Each enter is a newline -- the corresponding bullet icon in PowerPoint.

If you press tab again, you will create "sub-bullet icons" like the one below:

This is the extra bullet icon.

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Start a new slide by selecting "Level 1" in the upper left corner. After writing the text for the slide, press enter to start a new line. In the upper left corner, under the "Outline Tools" heading, you'll see a menu with the current "Level". Using the green arrow or the drop-down menu, select "Level 1" to create a new title.

You can also tap and drop the small gray circles next to your text. If you drag to the left, the circle will become the title.

How to Convert Word to PowerPoint Picture 17

Set "Levels" to format the slide. You can click on a line and change "Level" at any time. Levels are converted to PowerPoint as follows:

Level 1 = Slide Title

Level 2 = Slide Text

Level 3 or higher = Extra bullet icon

Body Text will not appear in PowerPoint.

How to Convert Word to PowerPoint Picture 18

Convert the text to PowerPoint using "File → "Send to PowerPoint." PowerPoint will receive your text and automatically convert it to a slide.If the "Send to PowerPoint" button is not visible, try the following to make it appear:

Click "File" → "Options" to open the Options window.

Click "Quick Access Toolbar".

Select "All Commands" at the bottom of the "Choose Commands From:" menu.

Scroll down in the alphabetical list of commands until you see "Send to Microsoft Powerpoint". Click "Add > >".

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Click OK in the lower right corner. Now a small button will appear in the upper left corner allowing you to convert the text to PowerPoint.

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Another way is to open the document right in PowerPoint. PowerPoint will automatically convert text written in outline format for you. Click "File" → "Open" in PowerPoint. Select "All Files" from the drop-down called VIEW FILES to make the Word document appear. Search and open so that the text is automatically converted.

How to Convert Word to PowerPoint Picture 21

Edit your presentation in PowerPoint. Take multiple steps to perfect your presentation, such as adding slide animations, adding sounds, backgrounds, or photos.

Word does not automatically convert pictures. You need to manually copy and paste or insert them into your slide.

Fix problem

How to Convert Word to PowerPoint Picture 22

Split slide without title. To create a new slide without a title, just press "enter" to add a new line above the text. Press the spacebar and then highlight the space with the mouse. Format the blank as "Heading One" in the Styles toolbar. This is effective when you want to create consecutive slides, do not want titles, or want to create blank slides to insert pictures.

In the Outlines view, just leave the "Level 1" lines blank and press "enter".

How to Convert Word to PowerPoint Picture 23

Review your text before converting. Click the "View" tab at the top of Word and select "Outline View" in the upper left corner. This has no effect on the text, but will display the text in an easy-to-see sequence. Each "Level" that you can change with the green arrow at the top of the screen corresponds to different parts of PowerPoint:

Level 1 = Slide Title

Level 2 = Slide Text

Level 3 or higher = Extra bullet icon

Body Text will not be displayed in PowerPoint.

How to Convert Word to PowerPoint Picture 24

Add slides from Word to an existing PowerPoint. If you just want to add a few slides from a Word document, you can use PowerPoint to create a new slide based on Word. To do this, navigate to where you want to insert the slide. Click the small down arrow button below "Create New Slide" and select "Create slide from an outline".

To put the slide in place, click the slide that you want to appear before the Word document before clicking "Create New Slides".

Powerpoint will automatically generate each slide from the text in sequence, not just the first slide.

How to Convert Word to PowerPoint Picture 25

Link Word documents to PowerPoint. Microsoft lets you open Word documents right in PowerPoint if you don't want to convert the whole thing into a presentation. This allows you to create links to Word documents without having to create many new slides. As the slideshow progresses, you can click the link to open your document. When closed, PowerPoint will automatically resume from where it was before.

Right-click the text or image you want to link.

Select "Hyperlink."

Select the file you want to open from the menu and click "ok".

You can now click on an image or text during a slide show to open your Word document.

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Add pictures by copying and pasting them from Word. Unfortunately, PowerPoint cannot convert pictures from Word. To make them appear again, simply right-click the pictures in Word and select "Copy". Then, find the slide where you want to have the image in PowerPoint, right-click and select "Paste". You'll be able to move, resize, or crop pictures in PowerPoint.

You can also use the "Insert" button in PowerPoint to search for pictures on your computer to add.

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Get the latest version of Microsoft Office. If you can't convert the text even though it's formatted correctly and open everything, you probably have an old version of Microsoft Office. If this is the case, you need to get the latest version from the Microsoft website.

You can also sign up for [a free trial month] if you only intend to convert a few texts.

Jessica Tanner

Update 24 February 2022