How to Rearrange Pages in Word

Use title

Open the document. Double-click the Word document that you want to rearrange to open the file in Microsoft Word.

Click the Home tab . The tab is in the blue ribbon at the top of the Word window.

Add a title to the top of each page. To add a title to your page, type a title (such as "Page 1") at the top of the page, then press ↵ Enter, then click Heading 1 in the "Styles" section of the toolbar.

On Mac, you may need to click the Styles drop-down to the right of the toolbar.

Depending on the format of the document, you may need to scroll on the "Styles" menu to find the Heading 1 option.

Click the View tab . This option is a few tabs to the right from the Home tab.

Check the "Navigation pane" box. This pane is located in the "Show" section of the toolbar. Once you check it, a "Navigation" window will pop up on the left side of the Word window.

Click Headings . This tag is at the top of the "Navigation" box. A list of all headings in the Microsoft Word document will appear.

Reorder the list of titles. Click and drag a title in the "Navigation" frame up or down to the desired location and then release the mouse button. The pages on the Word document will change accordingly.

Save document. Press Ctrl+S (Windows) or ⌘ Command+S (Mac).

Use cut and paste operations

Open the document. Double-click the Word document that you want to rearrange to open the file in Microsoft Word.

Find the page you want to move. Scroll down until you find the page you need to move up or down.

Select the text on the page. Click in front of the first word on the page and drag the mouse pointer to the last word on the page. When you release the mouse, all text on the page will be highlighted.

Trim the text on the page. Press Ctrl+X (Windows) or ⌘ Command+X (Mac) to execute. The "Cut" action copies the selected text and deletes it from the document, so don't worry when the text on the document disappears.

Find where to place the text. Scroll up or down until you find the page where you wanted to place the clipped page before.

Click on the top of the selected page. The mouse pointer will be at the position where you want to insert the cropped page.

Add the trimmed text back in. Press Ctrl+V (Windows) or ⌘ Command+V (Mac), then press ↵ Enter. The trimmed text will appear, the first word of the trimmed page will start at the position where the mouse pointer is located.

Save document. Press Ctrl+S (Windows) or ⌘ Command+S (Mac).

You can repeat this process with multiple pages on a Word document.

David Pac

Update 24 February 2022