Newline Shortcut in Excel

This guide provides a practical overview of Newline Shortcut, including its main features, benefits, limitations, and important considerations.

Shortcut keys with the Alt + Enter key combination

You can break a line in a cell as quickly as possible by pressing the Alt and Enter keys on the keyboard.

Actions are as follows: You type the content as usual. Go to the next line, press Alt + Enter to move the cursor down the line.

This is the most common and fastest way to create newlines in Excel. However, this approach has some limitations:

• Failing to separate components in the usual way.
• Making data analysis difficult.
• This method does not apply quickly to many data cells.

Wrap text with Wrap Text

Instead of manual line breaks as above, you can automatically wrap multiple cells at once with Wrap Text tool.

Step 1: Highlight (select) cells to be adjusted.

Step 2: On the Home tab (1) click on the Wrap Text icon (2) .

Excel will base on the width of the cell and the length of the content to align it to the appropriate line.

Because this is an automatic line break, there will be many cases where the cell breaks down is easy to mislead the recipient of the information and, most notably, those cells contain header data. For example, the following worksheet:

If you use a new line with Wrap Text , you will get the following result:

In cell E4, the presentation is not nice and content. With the subject line, Dexterity Software encourages you not to use the Warp Text tool.

Return with special characters using the keyboard shortcut Ctrl + J

In addition to the above two ways, you can create new content separated by special characters (eg spaces) with the following steps:

Step 1: Highlight (select) cells to be adjusted.

Step 2: Press Ctrl + F to open the Find & Replace tool . Open the Replace tab. In the Find what: section, type the space characters. Move cursor to the item Replace with: , press Ctrl + J . Then click the Replace All button.

The result is:

If you use the hyphen (-) in the Find what: section, you will get the results:

Above, Dexterity Software has guided you to read how to use keyboard shortcuts to create newlines in Excel in the fastest and most convenient way. Good luck.