HomeSystem

How to Send Documents Securely on PC or Mac

This wikiHow teaches you how to safely share important documents with others in Windows or macOS. Open the document in Microsoft Word. The quickest way to do this is to double-click its file name.
Method 1 of 4:

Password-protecting a Microsoft Word Document (Windows and Mac)

  1. How to Send Documents Securely on PC or Mac Picture 1How to Send Documents Securely on PC or Mac Picture 1
    Open the document in Microsoft Word. The quickest way to do this is to double-click its file name.
  2. How to Send Documents Securely on PC or Mac Picture 2How to Send Documents Securely on PC or Mac Picture 2
    Click the File menu. It's at the top-left corner of the window (or in the menu bar on a Mac).[1]
  3. How to Send Documents Securely on PC or Mac Picture 3How to Send Documents Securely on PC or Mac Picture 3
    Click Info.
  4. How to Send Documents Securely on PC or Mac Picture 4How to Send Documents Securely on PC or Mac Picture 4
    Click Protect Document.
  5. How to Send Documents Securely on PC or Mac Picture 5How to Send Documents Securely on PC or Mac Picture 5
    Click Encrypt with Password.
  6. How to Send Documents Securely on PC or Mac Picture 6How to Send Documents Securely on PC or Mac Picture 6
    Create and confirm the document password. Follow the on-screen instructions to type and confirm the password that will protect your document.
  7. How to Send Documents Securely on PC or Mac Picture 7How to Send Documents Securely on PC or Mac Picture 7
    Save the file. Click the File menu and select Save to save the new version of your document.
  8. How to Send Documents Securely on PC or Mac Picture 8How to Send Documents Securely on PC or Mac Picture 8
    Share the document with others. Now that the file is password protected, you can send it in a variety of ways:
    1. Attach the document to an email message in Gmail, Outlook, or Mac Mail.
    2. Add the file to a cloud drive like Google Drive, iCloud Drive, or Dropbox.
Method 2 of 4:

Attaching Files to Encrypted Messages in Outlook (Windows and Mac)

  1. How to Send Documents Securely on PC or Mac Picture 9How to Send Documents Securely on PC or Mac Picture 9
    Open Outlook on your PC or Mac. It's usually in All Apps area of the Start menu in Windows, and in the Applications folder in macOS.
  2. How to Send Documents Securely on PC or Mac Picture 10How to Send Documents Securely on PC or Mac Picture 10
    Click New Email. It's the envelope icon at the top-left corner of the window.
  3. How to Send Documents Securely on PC or Mac Picture 11How to Send Documents Securely on PC or Mac Picture 11
    Click the File menu. It's near the top-left corner of the screen.
    1. If you're using Outlook 2010, click the Options menu, then select More Options.
  4. How to Send Documents Securely on PC or Mac Picture 12How to Send Documents Securely on PC or Mac Picture 12
    Click Properties. If you're using Outlook 2010, skip to the next step.
  5. How to Send Documents Securely on PC or Mac Picture 13How to Send Documents Securely on PC or Mac Picture 13
    Click Security settings.
  6. How to Send Documents Securely on PC or Mac Picture 14How to Send Documents Securely on PC or Mac Picture 14
    Check the box next to 'Encrypt message contents and attachments.'
  7. How to Send Documents Securely on PC or Mac Picture 15How to Send Documents Securely on PC or Mac Picture 15
    Click OK. This message will now be encrypted.
  8. How to Send Documents Securely on PC or Mac Picture 16How to Send Documents Securely on PC or Mac Picture 16
    Click Close. Now that the encryption settings are set, you can create the message.
  9. How to Send Documents Securely on PC or Mac Picture 17How to Send Documents Securely on PC or Mac Picture 17
    Enter a recipient, subject, and message.
  10. How to Send Documents Securely on PC or Mac Picture 18How to Send Documents Securely on PC or Mac Picture 18
    Click Attach file. It's the paperclip icon at the top of the new message. This opens your computer's file browser.[2]
  11. How to Send Documents Securely on PC or Mac Picture 19How to Send Documents Securely on PC or Mac Picture 19
    Select the attachment and click Open. This attaches the file to the message.
  12. How to Send Documents Securely on PC or Mac Picture 20How to Send Documents Securely on PC or Mac Picture 20
    Click Send. The message will now be delivered to the recipient.
Method 3 of 4:

Encrypting a Document with EPS (Windows)

  1. How to Send Documents Securely on PC or Mac Picture 21How to Send Documents Securely on PC or Mac Picture 21
    Navigate to the file you want to encrypt. An easy way to do this is to press ⊞ Win+E to open the File Explorer, then double-click the folder that contains the file.
  2. How to Send Documents Securely on PC or Mac Picture 22How to Send Documents Securely on PC or Mac Picture 22
    Right-click the file or folder. A context menu will expand.
  3. How to Send Documents Securely on PC or Mac Picture 23How to Send Documents Securely on PC or Mac Picture 23
    Click Properties. It's the last option in the menu.
  4. How to Send Documents Securely on PC or Mac Picture 24How to Send Documents Securely on PC or Mac Picture 24
    Click Advanced. It's near the bottom-right corner of the window.
  5. How to Send Documents Securely on PC or Mac Picture 25How to Send Documents Securely on PC or Mac Picture 25
    Check the box next to 'Encrypt contents to secure data.' It's the last option on the window.
  6. How to Send Documents Securely on PC or Mac Picture 26How to Send Documents Securely on PC or Mac Picture 26
    Click OK. If you selected a folder, a confirmation message will appear.
  7. How to Send Documents Securely on PC or Mac Picture 27How to Send Documents Securely on PC or Mac Picture 27
    Select Apply changes to this folder, subfolders and files.
  8. How to Send Documents Securely on PC or Mac Picture 28How to Send Documents Securely on PC or Mac Picture 28
    Click OK. The selected file or folder is now encrypted. To access the file or folder, you'll have to use your Windows login credentials.
  9. How to Send Documents Securely on PC or Mac Picture 29How to Send Documents Securely on PC or Mac Picture 29
    Send the encrypted document.
    1. If you encrypted only one file, you can attach it to an email message. You can't compress the folder and then attach it to an email.
    2. If you encrypted a folder, upload it to a cloud drive like Google Drive, iCloud Drive, or Dropbox. Once uploaded, use the drive's tools to share the files as you wish.
Method 4 of 4:

Encrypting Documents with Disk Utility (Mac)

  1. How to Send Documents Securely on PC or Mac Picture 30How to Send Documents Securely on PC or Mac Picture 30
    Add the file you want to encrypt to a folder. If you're not sure how to do this, see Make a New Folder on a Computer.
  2. How to Send Documents Securely on PC or Mac Picture 31How to Send Documents Securely on PC or Mac Picture 31
    Click the Go menu. It's at the top of the screen.
  3. How to Send Documents Securely on PC or Mac Picture 32How to Send Documents Securely on PC or Mac Picture 32
    Click Utilities. It's near the bottom of the menu. A new Finder window will open.
  4. How to Send Documents Securely on PC or Mac Picture 33How to Send Documents Securely on PC or Mac Picture 33
    Double-click Disk Utility. This opens the Disk Utility app.
  5. How to Send Documents Securely on PC or Mac Picture 34How to Send Documents Securely on PC or Mac Picture 34
    Click the File menu. It's in the menu bar at the top-left corner of the screen.
  6. How to Send Documents Securely on PC or Mac Picture 35How to Send Documents Securely on PC or Mac Picture 35
    Hover the mouse over New. Another menu will expand.
  7. How to Send Documents Securely on PC or Mac Picture 36How to Send Documents Securely on PC or Mac Picture 36
    Click Image from folder.
  8. How to Send Documents Securely on PC or Mac Picture 37How to Send Documents Securely on PC or Mac Picture 37
    Select the folder you want to encrypt and click Choose.
  9. How to Send Documents Securely on PC or Mac Picture 38How to Send Documents Securely on PC or Mac Picture 38
    Select 128-bit or 256-bit from the 'encryption' drop-down menu.
  10. How to Send Documents Securely on PC or Mac Picture 39How to Send Documents Securely on PC or Mac Picture 39
    Create a password. Enter a new password for the folder into the 'Password' box, then again in the 'Verify' box.
  11. How to Send Documents Securely on PC or Mac Picture 40How to Send Documents Securely on PC or Mac Picture 40
    Click Choose.
  12. How to Send Documents Securely on PC or Mac Picture 41How to Send Documents Securely on PC or Mac Picture 41
    Click Save.
  13. How to Send Documents Securely on PC or Mac Picture 42How to Send Documents Securely on PC or Mac Picture 42
    Click Done. The files in the folder are now encrypted. Now you can upload the folder to a cloud drive like Google Drive, iCloud Drive, or Dropbox. Once uploaded, use the drive's tools to share the files as you wish.
3.7 ★ | 3 Vote
clickfilefoldermenu

You should read it

Maybe you are interested

System