How to Embed Video in PowerPoint

Embed Video from File

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Make sure you have the latest Office updates installed. You'll get the best results when embedding videos if you use the latest version of Office. Office updates are installed through the Windows Update service. You can refer to Windows update instructions online.

You can apply this process to PowerPoint 2016, 2013 and 2010.

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Open the slide you want to add a video to. You can embed the video into any slide in the presentation.

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Click the "Insert" tab. You will see a lot of Insert options.

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Click the "Video" button in the "Media" section. You will see a small menu appear.

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Select "Video on My PC" . This opens the file browser.

If you're using a Mac, select "Movie from File".

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Find the video you want to add to the slide. Use explorer to access the video file you want to insert. When choosing a video, you should keep in mind the following points:

Different versions of PowerPoint support different video formats. The 2016 version supports most formats: including MP4 and MKV, while the 2010 version supports the least (only MPG, WMV, ASF and AVI).

Avoid using the AVI format because this video often requires a special codec, making it difficult to play back. You can use a free conversion program to convert AVI files to a more compatible format like MP4. You can refer to how to do it online.

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Wait for the video to be added to the slideshow. The process is fast or slow depending on the size of the video. Progress will be displayed in the bottom corner of the screen.

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Click the "Playback" tab. It allows you to adjust the video playback settings just embedded in the slide. If you don't see this tab, make sure the video is selected.

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Use the "Start" menu to choose how to open the video. By default, you need to click on the video for the video to start playing. If "Automatically" is selected, the video will automatically play as soon as it reaches this slide.

You can playback or rewind the video automatically by clicking the corresponding dialog box.

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Resize the video by dragging the corner. You can resize the video when dragging the corners. Click and drag the corners of the video to reposition the video on the slide.

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Save a slideshow with embedded videos. Now that the video is embedded in the presentation, it's in the PowerPoint file. You don't need to worry about sending a video with a slideshow anymore because it's included in the file. That is, the size of the presentation file will increase because it contains video.

You still save slideshows with embedded videos as normal files. Simply select "Save" in the File tab to save your presentation.

Embed Videos from YouTube

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Update Office to the latest version. Using the latest version of Office helps ensure that embedding videos into presentations goes smoothly. Office is updated via Windows Update. You can find more information online.

You can embed videos from YouTube in PowerPoint 2016, 2013, and 2010. YouTube is the only supported video streaming site.

You can't embed YouTube videos in PowerPoint on Mac.

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Open the YouTube video you want to embed in the presentation. Use your web browser to open the page containing the video.

YouTube is the only online video viewing site that PowerPoint supports video embedding.

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Click the "Share" button on the YouTube page. This opens the video sharing option.

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Click on the "Embed" tab. This tab will appear after you click the "Share" button.

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Copy the highlighted embed code. The embed code will be highlighted automatically. Press the Ctrl+ key Cor right-click and select "Copy".

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Open the slide you want to embed a video in PowerPoint. You can embed a YouTube video into any slide in your presentation.

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Click the "Insert" tab in PowerPoint. You'll see many options for inserting into your presentation.

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Click the "Video" button and select "Online Video" . If using PowerPoint 2010, click "Video from Web Site".

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Click on the "Paste embed code here" dialog box and paste the copied code. You can press the Ctrl+ key Vor right-click in the dialog box and select "Paste".

In PowerPoint 2010, the dialog box is labeled "Insert Video From Website."

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Embed videos. Wait a moment, the video will appear on the slide looking like a black box. This is completely normal.

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Click on the "Playback" tab. This opens the video playback options. If you don't see the "Playback" tab, check to see if you've selected the video.

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Click on the "Start" menu to choose how to turn on the video. If you do not select this menu, the video will not play automatically when shown.

Here, you can adjust several options, but the "Start" option is the most necessary for the video to work.

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Must be connected to the internet when presenting. YouTube videos only run if the computer has an internet connection. Embedding a video in a slideshow doesn't mean you can watch it offline.

Linking Movie Files (PowerPoint 2007)

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Place the video file in the same folder as the PowerPoint file. If you are using PowerPoint 2007 or earlier, you cannot embed the video and must "link". That means the video is not actually in the PowerPoint file. The video file exists separately from the slideshow file, the slideshow will load the video from the specified location. You won't see the link in text, but PowerPoint needs to know the exact location of the video on your computer before it can play.

Videos are only "embedded" (including presentation files) in PowerPoint 2010 and later.

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Open the slide you want to add a video to. You can add a video to any slide in a PowerPoint presentation.

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Click on "Insert". You will see many options for inserting into the slideshow.

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Click the "Movie" button and select "Movie from File" . You will see a file browser window appear.

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Access the video file you want to link. PowerPoint 2007 only supports a few video formats: AVI, MPG, and WMV. If you have an AVI file, you can convert it to MPG or WMV format to limit codec issues when playing video.

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Choose how to open the video. After selecting the video, you are asked to choose how to open the video. If "Automatically" is selected, the video will play automatically when presented to that slide. If you select "When Clicked", you will need to click on the video to open it.

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Use the "Package for CD" function if you need to send a presentation. Because the video is played from the specified location, the recipient cannot view the video if you only send a slideshow. Using the "Package for CD" function allows you to send your presentation and any related multimedia content in one package.

Click the Office button and select "Publish".

Select "Package for CD" and select the presentation.

Don't forget to select "Linked files" in the "Options" menu.

Samuel Daniel

Update 10 November 2023