Instructions on How to Embed Fonts in Microsoft Word Documents

The following guide provides a clear overview of Embed fonts in Microsoft Word documents, with the most relevant background, details, and practical takeaways.

When this option is enabled, Office will retrieve the font file from your system and embed its copy into the Office document. This will increase the size of the document, but anyone can view it on the device other than the font selected in the original text.

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Note: You can only embed fonts in Windows versions of Microsoft Word, PowerPoint and Publisher. You cannot perform this operation on Mac, iPhone, iPad, Android or web versions of Word or PowerPoint.

In addition, you can only use this feature when the font you are using allows embedding.

How to Embed a Font into Word

To embed fonts, you first need to click the File menu in Word, PowerPoint or Publisher documents on Windows.

Next, click Options at the bottom of the left menu.

Click the Save item in the left panel.

In the Preserve fidelity when sharing this document section, select the Embed fonts item in the file.

To reduce the resulting document file size, make sure you have selected Embed only the characters used in the document (best for reducing file size). Meanwhile, Office will only embed the font used in the document, otherwise Office will embed other fonts from the system, even if you do not use them. This is also the reason why the file file after embedding is heavier than the original document.

Enable option Do not embed common system fonts. This will reduce the file size by omitting the Windows system fonts that the recipient may have installed.

Finally, click OK to save the changes and save the document as usual. The fonts you use in that document will be embedded in the result file.

Good luck!