Granting access to Gmail, sharing Gmail without sharing a password

One of the most useful features on Gmail is Mail Delegation, which allows others to access your personal Gmail account without a password. When another person or yourself is granted this permission, they can access their Gmail account, conduct email checks, reply to email deletion, or perform rights to manage other contacts on Google accounts.

In the following article, we will show you how to grant Gmail access to others, enabling them to read Gmail emails without a password . However, users should pay attention in selecting people to assign access to Gmail accounts.

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1. Rights of Gmail access authorized person:

As mentioned when people are authorized to access Gmail, they can view emails, delete emails, reply to emails. However there will be some rights that they cannot do. Read the reference below.

1. Read emails on your personal Gmail account.
2. Reply to email sent to your Gmail account. When the authorized person replies to the email, Gmail will display their email address.
3. Delete email on your Gmail account.
4. The authorizer cannot change the settings on the account, including the password.
5. They cannot chat with others on your behalf.

2. How to add an account to the Gmail access authorization list:

With a personal Gmail account, we can add 10 people to the authorization list. If you have a Gmail account, the list can reach 25 people.

Step 1:

First of all, we will log into our Gmail account. You need to sign in to Gmail on your computer browser , because the Gmail application cannot perform access assignments.

In the interface of the account, click on the gear icon and select Settings .

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Step 2:

In the settings options interface for the account, click the Account and Import tab.

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Step 3:

To the new interface, the user switches to Grant access to your account ( Grant access to your account ). By default Mark conversation options as read when opened by others have been pre-selected, so users know who opened your email.

Then click on Add another account .

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Step 4:

The appearance of the new dialog box Grant access to your account (Grant access to your account). Here, enter the email address you want to assign Gmail access to, without a password. Then click on Next Step ( Next step).

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Step 5:

Gmail will ask if you are sure to authorize this Gmail account. If the confirmation is correct, we press the Send email button to grant accesss (Send email to grant access).

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Soon the user will receive a notification that authorization for another Gmail account has been successful. Once they access Gmail, they will receive this message. This notice will take effect within 7 days.

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Step 6:

When the authorized person accesses Gmail and receives a notification, click on the confirmation link To accept this request (To confirm the request).

If you do not accept, click on the link at To reject this request.

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Step 7:

Next press the Confirm button in the next interface.

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Finally, Gmail will process the verification within 30 minutes for this access authorization. When the process is complete, the attorney can view and send the letter on your behalf.

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3. Delete account from Gmail authorization list:

In case the user wants to delete certain account from the access authorization list is also very simple.

Step 1:

First of all, go to Settings , click on the Account and Import tab, and also select the item Grant access to your account .

In this section you will see the assigned email address. To delete an account, press the Delete button at the far right of the interface.

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Step 2:

The Confirm deleteing granted account dialog box appears. Click OK to confirm deletion.

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The above is a detailed article on how to implement Gmail access authorization for others, so they can access your account without the need for a password. In addition, the above guide also helps readers to understand the rights of an authorized person with your Gmail, as well as how to delete the authorized account from the list.

Hope this article is useful to you!