9 technology errors to avoid

The mistake of using information technology applications to work is sometimes silly but can still happen to people who are very knowledgeable just because they are too subjective .

Call it 'deadly moment' - the time when you click to send a private e-mail before realizing that you sent it to the world. Not only will e-mail users encounter this irony. Thanks to the ease of access, the speed and the development of technology, we now have the risk of making similar mistakes like never before.

Therefore, no one is sure that I will not make mistakes like appearing private messages on the screen during a presentation, forgetting expensive pocket devices in the washing machine, or accidentally exposing important personal information to strangers on social networks .

Here are true stories about people who have lost face because of technology, along with a few tips to help you avoid repeating similar incidents.

Send private e-mail to the wrong address

It was embarrassing to write an e-mail saying bad things to someone and accidentally sending it to the person. But if you send an e-mail to tell your wife's colleague and accidentally send it to your wife's boss, the cost can be quite expensive: your wife is fired or more seriously, she must live alone in the future.

Mike, a writer in New York (USA), is one of those who fell into this situation. He said: ' I am writing an e-mail about a Christmas party organized by my wife's boss - a nurse's school principal - and having bad jokes about it. I just wanted to send this email to some friends, but I mistakenly added the principal's e-mail address to the recipient list. That may be the reason my wife no longer teaches there . ' To defend himself, Mike said at the time he was taking very strong medicine to cure the illness, but it was all too late.

Precautions: To be sure to always send e-mail while awake, use the Google Mail Goggles feature. Google Mail Goggles will ask you to do some simple problems before pressing the Send button.

Type the wrong website address

There are many things you don't want to be shown on the classroom wall, especially the ones that happened unintentionally during the tutorial hours of Karen, a technology tutor in Texas. At that time, Karen was presenting to students how to access the Apple Learning Interchange website. Karen wrote: 'My computer desktop is being projected on a big screen. I started to enter the Apple Learning Interchange website address. Unfortunately, I mistakenly typed a character, so suddenly there were countless pornographic content on the screen. The faster I close the window, the more they appear. The presenter with me smiled so it couldn't help me . ' After a few seconds (Karen said this time was no different from a few years) confused, she also turned off the projector.

Prevention: Check the addresses of the websites you need to use in front of a crowd.

Forget to turn off the microphone

Having just finished two hours of talking to students at a university, Christopher Buttner, founder of PRThatRocks in Northern California (USA), rushed to the bathroom, but forgot to turn off his wireless microphone. So every sound he made in the bathroom was broadcast directly to the auditorium. When he returned, he was surprised to find that he received a lot of enthusiastic applause.

Take precautions: If you can't remember to turn off the microphone, take it with Stadium Pal - a secret toilet system for men.

Bring the phone to the toilet

Patti Wood, a speaker in Georgia (USA), wrote: ' I am in a hotel room and talking on my cell phone during my make-up before giving a speech. Because my eyes were covered with mascara, I went to the toilet to get a tissue. Suddenly, I blinked, so the phone fell into the toilet. I grabbed the wet phone and tried to dry it. Luckily, it is not damaged . '

Unfortunately, Mrs. Patti Wood, Jill, a chef at Chicago, dropped her BlackBerry phone into the toilet on the plane and could not get it back. It was because in a hurry, she put the phone in her back pocket. The only lucky thing is that she backed up all her data.

Precautions: Do not bring your phone with you when you go to the bathroom, and remember to back up your data every day to prevent it from happening.

Send e-mail with animation

Sending an e-mail with an animation is often a bad idea. But if you have to send an e-mail like that, don't send it immediately after a major disaster occurs.

Neal, working at an Internet consulting firm in Georgia (USA), shared the story when he was working for a company in 2001. He said: ' We plan to open a document. Room in New York in October. The opening party invitation card is intended to be sent via e-mail on September 12 (one day after September 11, 2001). That morning, I told my boss's secretary not to send invitations because no one was in the mood to party in New York at this time. The secretary refused to listen to me and still sent the invitation card as planned. Unfortunately, the invitation card includes a small animation with the content: an airplane leaving Milwaukee city to New York and directing to the twin towers . '

Just a minute later, a wave of e-mail with angry words was sent to the company. Neal said the company has disabled animation but too late. The opening party did not take place and the office closed shortly afterwards.

Precautionary measures: It is best not to send e-mail with animation.

Dismiss employees by e-mail

One morning early September 2008, all employees at Carat advertising company were struggling in New York to work and received a sample of dismissal messages by e-mail in their inbox ( some places are left blank to fill in the appropriate data). According to Roger Matus, managing director of InBoxer, the above dismissal message is expected to be sent to 10% of the company's employees after being approved by the board of directors. However, it is not understood how it reaches the mailbox of all employees.

Preventive measures: Use an enterprise e-mail management system from companies like InBoxer or Permessa.

Online during the presentation

Laura, a tattoo artist in Pennsylvania, is in a computer class when she decides to check e-mail. She remembers: ' While reading a rather vulgar content of a boyfriend, suddenly I heard someone say,' Um, maybe you don't want to read it '. I then remembered that my computer was being used as a model computer to display content before the whole class . '

Meanwhile, Jennifer, a public relations expert in California, said she was giving a presentation at a meeting when the e-mail in the Outlook program appeared on the screen. She said: ' At that time, I was dating someone who kept calling me Babydoll. He sent me an e-mail with the content: 'Hello Babydoll. Last night was great . "

Precautions: Turn off the Internet connection if you don't need to go online during a public presentation.

Upload photos online

Many photos appear online, whether intentionally or unintentionally, can cause problems for later people. For example, a photograph of Sergey Brin, co-founder of Google, as a senior at Stanford University, shows that he seems to like to explore his women's side.

Precautions: 1. Learn how to use Photoshop. 2. Use services like Reputation Defender to find and destroy lost photos you don't want to see them appear on the Internet.

Share everything on Twitter

Twitter and other microblog services allow you to share everything. However, there are many sentences that make readers feel confused. This is a typical sentence: ' The real thing . the woman behind me looks really sad '.

Precautions: You can use tools like Twits Like Me or Twubble to find people who are more interested in less "mundane" issues.