Trick to create a copy of text for recipients when sharing a Google Drive file

It's also easy to make a copy of any document in your Google Drive account. But what if you want your colleague to receive a file sharing link automatically create a copy? This small trick will help keep the original file of the document, while allowing others to edit it. The text will be saved in File> Make a Copy.

Give other users a copy of the text

A typical case is with a Google Docs file when each person needs to fill their own information on a generic form. Anyone can edit on your copy of the text without affecting the original.

You will not need to ask them to copy themselves. Just follow the simple steps below that will automatically be copied. This trick can be applied to Google Docs, Sheets and Slides.

Step 1: Open the Google Drive document file that you want to share.

Step 2: Click the Share button in the upper right corner.

Trick to create a copy of text for recipients when sharing a Google Drive file Picture 1
Click on the Share button on the right corner of the text

Step 3: In the Share with others dialog box that appears then, click Get shareable link, choose the right to manipulate Edit to update the link, then copy the link to your email or anywhere to send.

Trick to create a copy of text for recipients when sharing a Google Drive file Picture 2
Get the link to share

Step 4: Click on Advanced, uncheck Notify people because you will not want them to receive email for the shared file but just want to send the link to open this file. Click OK to save the changes.

Trick to create a copy of text for recipients when sharing a Google Drive file Picture 3
Select the right to manipulate before taking the link

Step 5: Paste the link in the email and delete all the characters behind the cross and add 'copy'.

Trick to create a copy of text for recipients when sharing a Google Drive file Picture 4
Remove all characters after the slash in the link

Trick to create a copy of text for recipients when sharing a Google Drive file Picture 5
Replace with 'copy' after the slash

Step 6: Send email and everything is done. When the recipient clicks on the link, the Google Drive screen appears asking them to make a copy of the text. When Make a Copy is clicked , the copy will be created and saved on their Google Drive. The original will still be kept on your account.

Trick to create a copy of text for recipients when sharing a Google Drive file Picture 6
Notice to create a copy of the text that the recipient will receive

4 ★ | 1 Vote

May be interested

  • How to register to download Office 365 for free for students / teachersPhoto of How to register to download Office 365 for free for students / teachers
    microsoft provides free office 365 office tools for students and teachers. users just need to enter a valid email address provided by the school and register to use the free office 365 suite from microsoft.
  • Instructions for creating interactive charts in Excel with INDEX functionPhoto of Instructions for creating interactive charts in Excel with INDEX function
    excel makes it easy to create clear, concise charts from your raw data. however, sometimes the graphs create static and not interesting. so the following article will introduce a simple method to help you turn static excel charts into dynamic charts.
  • How to install Word and Excel in Office 2016 onlyPhoto of How to install Word and Excel in Office 2016 only
    when you install the office 2016 suite, you notice that you cannot customize the settings like previous office suites. all software like word, excel, access, powerpoint, onenote, etc. will be installed when you run its setup.exe. this is very convenient for users who want to install all software in office 2016. however, if your computer's c drive doesn't have much storage space or you just want to install some specific software like word and excel are very problematic.
  • Instructions for creating Dashboard on ExcelPhoto of Instructions for creating Dashboard on Excel
    excel can be a very powerful program, but sometimes a simple sheet format is not attractive enough for readers to approach it. one of the ways to make your data and tables more attractive is to create a dashboard - an environment that retrieves all the most important information from your document and presents it as a format. ' easy to digest'.
  • How to print Excel, print Excel spreadsheets fast, standardPhoto of How to print Excel, print Excel spreadsheets fast, standard
    in the article below, tipsmake.com will guide you how to print spreadsheets in microsoft excel. to print, of course we will need a printer that is working normally, connect to the computer and follow the steps below.
  • How to choose the appropriate Office online?Photo of How to choose the appropriate Office online?
    all online office suites support users with the full need to use basic, even advanced, as with office installed. however, depending on the needs of each user, we need to select the online office suite accordingly.