How to use Google Drive Access Checker to share files smarter

Google Drive will not be a leading collaboration platform if it does not have the ingenuity to impress business users. Google recently updated the Access Checker feature, allowing users to easily share Drive files to others. If you haven't noticed it recently, check the Access Checker the next time you share the file. Access Checker is a feature of G Suite.

How Google Drive Access Checker works

When sharing any file stored on Google Drive via Gmail or Google Calendar, Access Checker will automatically check if the recipient has access to this file. If they do not have file permissions, Access Checker will notify you to change file sharing permissions.

How to use Google Drive Access Checker to share files smarter Picture 1

1. How to share files on Google Drive

Google Drive Access Checker is smarter because:

1. It displays the name of the recipient you need to access
2. It has a more accurate option before informing you to enable sharing links for files to send to others.
3. It is a smart tool because it predicts that recipients need to access the file and then share it by default.

One thing to note is that in G Suite, only administrators can configure permissions through Access Checker. These levels can be set for specific recipients or you can open it for those who have links in a group or make it public.

Access Checker gives you instant control over sharing rights. You can do that quickly and don't need to go back to Google Drive to change permissions. This makes Google Drive file sharing simple and safer in the group.

See more:

1. How to download PDF files on Google Drive is blocked download
2. 8 install Google Drive you should change today
3. Don't miss these 9 useful Google Drive tricks!