How to Use Canned Responses in Gmail

Enable Canned Responses

Click the gear icon in the upper-right corner of the Gmail window.

Go to "Settings" or "Settings".

Click the "Labs" tab.

Go to "Search for a lab" or "Search lab" and type 'Canned Responses' or 'Canned Responses' into the search bar.

Check "Enable" or "Enable".

Click "Save Changes" or "Save Changes".

Create a canned reply

Click "Compose" or "Compose". This action is located near the left sidebar, near the top of the Gmail window.

Create a sample response. To do this, either write a new email, or copy the previous subject and paste it into the compose box.

Consider bolding or highlighting any details of the response that need to be customized in the future, including the name and date.

Click the arrow next to the trash can icon in the lower right corner of the compose dialog box.

Select "Canned response" or "Canned response" from the menu that appears. Then, click "New canned response" or "New canned response" in the submenu.

Name the response. Give a name that reminds you of a situation where you would use a pre-composed response, such as "email invitation" or "thank you for coming".

Use canned answers

Click "Compose". This action is located near the left sidebar, near the top of the Gmail window.

Click "Canned responses" or "Canned responses".

Click the name of the response you want to use. The sample response you've saved is below the "Insert" or "Insert" heading.

Change any details as necessary.

Send a sample letter.

Isabella Humphrey

Update 25 February 2022