How to Print on an Envelope Using Microsoft Word

This updated guide examines How to Print on an Envelope Using Microsoft Word and organizes the essential facts, background, and practical takeaways in clear American English.

Method 1

On Windows

1. Open Microsoft Word. Its app icon resembles a white "W" on a dark-blue background.
2. ClickBlank document. It's in the upper-left side of the window. Doing so will open a new Word document.
3. Click theMailingstab. This tab is in the blue ribbon that's at the top of the Word window. Doing so opens the Mailings toolbar below the blue ribbon.
4. ClickEnvelopes. It's in the "Create" section of the toolbar, which is on the far-left side of the window.
5. Enter a delivery address. Click the text box below the "Delivery address" heading, then type in the address to which you want to send your envelope.
   • Make sure that you type the address exactly as you want it to appear here.
6. Enter a return address. Click the text box below the "Return address" heading, then type in your return address. Again, this must be typed exactly the way that you want the address to appear on the envelope.
7. ClickOptions…. It's near the bottom of the window. A new window will open.
8. Click theEnvelope Optionstab. This option is at the top of the window.
9. Click the "Envelope size" drop-down box. It's near the top of the window. A drop-down menu will appear.
10. Select an envelope size. Click the size of your envelope in the drop-down menu.
11. Click thePrinting Optionstab. It's at the top of the window.
12. Select an envelope feed format. Click one of the visual representations of an envelope feeding into a printer. This is how you'll need to insert the envelope into the printer.
13. ClickOK. It's at the bottom of the window.
14. Make sure that your printer is on and connected to your computer. If you haven't yet connected your printer, do so before proceeding.
15. Place the envelope in your printer. Make sure that you do this according to your chosen feed format.
16. ClickPrint. It's in the bottom-left corner of the Envelopes window. Your envelope will begin printing.
    • If you encounter issues while printing the envelope, try resetting the feed format to the Word default.

Method 2

On Mac

1. Open Microsoft Word. Its app icon resembles a white "W" on a dark-blue background.
2. ClickBlank Document. This will start a new Word document from scratch.
   • If you don't see the Template window when Word starts up, you can click File in the top menu bar and then select New Document to create a new blank document.
3. Click theMailingstab. It's at the top of the Word window.
4. ClickEnvelopes. This option is on the far-left side of the Mailings toolbar.
5. Enter a delivery address. Click the text box below the "Delivery address" heading, then type in the address to which you want to send your envelope.
   • Make sure that you type the address exactly as you want it to appear here.
6. Enter a return address. Click the text box below the "Return address" heading, then type in your return address. Again, this must be typed exactly the way that you want the address to appear on the envelope.
7. Check the "Use settings from your printer" box. This will ensure that your printer's ideal settings are used.
   • Skip this step if the box is already checked.
8. ClickPage Setup…. It's on the right side of the window. A new window will open.
9. Select a printing option, then clickOK. You can select an envelope printing format that will dictate how you place the envelope in the printer.
   • You can also select your envelope's size here.
10. ClickOK. It's at the bottom of the window.
11. ClickOK. This button is at the bottom of the "Envelope" window. A preview window will open.
12. Review the envelope's layout. You can make any last-minute changes to your envelope's size and shape here.
13. Make sure that your printer is on and connected to your computer. If you haven't yet connected your printer, do so before proceeding.
14. Place the envelope in your printer. Make sure that you do this according to your chosen feed format.
15. Print the envelope. Click the File menu item in the upper-left side of the screen, then click Print... in the resulting drop-down menu. Your envelope will begin printing.