8 useful tools available in Microsoft Word

Microsoft Word is full of tools that can help you work faster and smarter, but you may not know their existence. Here is a list of those tools. You may find some tools very familiar but some others are not yet known. Are you ready to get more useful tools yet!

Shrink text to a page . A document with the last page with too much redundant paper will be a waste and sometimes not as beautiful in presentation. The letters of your documents will look better if they fill up neatly on the pages. If you view the text in Print Preview mode and discover that a short piece of text has spilled onto the new page, click Shrink to Fit (Word 2003) or Shrink One Page (Word 2007). Word will minimize the font in the text and the page will now be neat. You don't like the results? Just press Ctrl + Z to undo the action you just made.

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Calculation in the table . Sure, you can embed an Excel spreadsheet into a Word document, but if you only need a few simple calculations, you can use Word's own computational skills. Select a cell at the bottom of the column to calculate, click Formula in the Table Tools Layout section (Word 2007) or select Formula from the Table menu (Word 2003). Word will suggest = SUM (ABOVE), but you can choose other functions to use. In addition to selecting variables ABOVE (BELOW), BELOW (bottom), LEFT (left), RIGHT (right) to work with all the cells in the corresponding direction, you can refer to the exact cells in the range. calculate with the same formula as Excel - for example: = AVERAGE (A1: C3)

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Combined send e-mail . Mail-merge is an existing feature in Word, which is often used to merge an existing message content with a recipient list, but after mixing and having the necessary content, you still have to send This content is for each person who needs to receive it via email. However, this is not a problem because the mail-merge feature of Word can also help you send these e-mails. In Word 2007, after finishing the letter, click Finish & Merge and select Send E-mail Messages from the menu. In Word 2003, select E-mail messages at the first step of the Mail Merge wizard . You will be prompted to enter a Subject for all messages and a data field to enter the recipient's email address.

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Compare 2 documents . A user has opened your text and edited something and then saved to a new document, but the person has not marked the edit element. Of course, with too long a document, finding the difference between old and new text is really difficult. In fact, Word has a tool that helps you a lot in finding differences between the two documents. In Word 2003, after opening the old document, select Compare and Merge Documents from the Tools menu and select new text. In Word 2007 select Compare | Compare from the Review tab and select both old and new text.

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Check out a document . Your Word 2007 documents may contain more information than you might think, including marking changes, notes, hidden text, personal information . Distributing a document with this kind of information can be very dangerous. To make sure you don't reveal too much information in a Word 2007 document, click the Office button at the top left, go to Prepare and select Inspect Document in the menu. Word 2003 is not quite the same, but you can also use the Security tab in the Options dialog, check the Remove personal information section from file properties on save and Warn before printing, saving, or sending a file that contains tracked changes or comments .

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Integrated translation tool . The Research section is available in both Word 2007 and Word 2003, which includes an option to translate the currently selected text or the entire text conversion between different languages. You just need to select the source language and the target language to read.

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Create math formulas . To insert a mathematical formula in Word 2007, go to Equation | Insert New Equation from the Insert tab and use the tools in the Equation Design bar. In Word 2003, it is a bit different. From the menu you select Insert | Opject , select Microsoft Equation 3.0 and click OK , then use the tools in the Equation bar.

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Using autocorrect for mathematical characters (Word 2007) All mathematical symbols are in Equation Design, but if you only use basic symbols, you can use math autocorrect. Click the Office button at the top left, select Word Options , Proofing , click AutoCorrect Options, and select the Use Math box AutoCorrect rules outside of math regions . After selecting this option, you can enter aleph to insert the aleph ( ℵ ) symbol, int to insert the ∫ symbol or even enter quadratic to insert the entire quadratic equation result ( x = (- b ± √ (b ^ 2-4ac)) / 2a ).

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